HR Administrator (12-Month FTC) - Onboarding & Records

Dalkia UK (Scotland); Birmingham; On-site; GBP 21,000 - 30,000; Full time

Job summary

Dalkia UK is seeking a proactive HR Administrator for a 12-month fixed term contract. You will provide high-quality administrative support across the employee lifecycle, maintain accurate HR records, and assist with payroll, onboarding, contracts, and compliance.

The role requires solid HR admin experience, strong MS Office and HRIS usage, and knowledge of UK employment law and GDPR. You will work as part of a people-first team supported by EDF, with a focus on accurate records and professional

Qualifications

• Experience in an HR Administrative or similar administrative role.
• Knowledge of Microsoft Office applications.
• Experience using HR systems / HRIS platforms.
• Understanding of UK employment legislation and best practices.
• Knowledge of GDPR and handling confidential information.

Responsibilities

• Provide HR administrative support across the employee lifecycle (onboarding, changes, promotions, transfers, leavers).
• Prepare employment contracts, offer letters and related documentation.
• Maintain accurate confidential employee records and digital personnel files.
• Support payroll processing, weekly timesheets and benefits administration.
• Act as first point of contact for HR queries and escalate where needed.
• Facilitate pre-employment checks, vetting and right-to-work documentation.
• Monitor expiring qualifications, security clearances and compliance records.
• Ensure activities comply with company policy, employment legislation and GDPR.

Skills

HR Admin experience

MS Office

HRIS platforms

UK employment legislation

GDPR

Education

CIPD Level 3

Tools

Microsoft Office

HRIS systems

Job description

Dalkia UK is seeking a proactive HR Administrator for a 12-month fixed term contract. You will provide high-quality administrative support across the employee lifecycle, maintain accurate HR records, and assist with payroll, onboarding, contracts, and compliance.

The role requires solid HR admin experience, strong MS Office and HRIS usage, and knowledge of UK employment law and GDPR. You will work as part of a people-first team supported by EDF, with a focus on accurate records and professional