Human Resources Administrator

Dalkia UK (Scotland); Birmingham; On-site; GBP 21,000 - 30,000; Full time

Job summary

Dalkia UK is seeking a proactive HR Administrator for a 12-month fixed term contract. You will provide high-quality administrative support across the employee lifecycle, maintain accurate HR records, and assist with payroll, onboarding, contracts, and compliance.

The role requires solid HR admin experience, strong MS Office and HRIS usage, and knowledge of UK employment law and GDPR. You will work as part of a people-first team supported by EDF, with a focus on accurate records and professional

Qualifications

• Experience in an HR Administrative or similar administrative role.
• Knowledge of Microsoft Office applications.
• Experience using HR systems / HRIS platforms.
• Understanding of UK employment legislation and best practices.
• Knowledge of GDPR and handling confidential information.

Responsibilities

• Provide HR administrative support across the employee lifecycle (onboarding, changes, promotions, transfers, leavers).
• Prepare employment contracts, offer letters and related documentation.
• Maintain accurate confidential employee records and digital personnel files.
• Support payroll processing, weekly timesheets and benefits administration.
• Act as first point of contact for HR queries and escalate where needed.
• Facilitate pre-employment checks, vetting and right-to-work documentation.
• Monitor expiring qualifications, security clearances and compliance records.
• Ensure activities comply with company policy, employment legislation and GDPR.

Skills

HR Admin experience

MS Office

HRIS platforms

UK employment legislation

GDPR

Education

CIPD Level 3

Tools

Microsoft Office

HRIS systems

Job description

About Dalkia UK

At Dalkia, we're driven by a shared purpose: tackling climate change and building a better, more sustainable future. We bring together talented people who share knowledge, challenge each other and grow together.

Backed by EDF, Britain's biggest generator of low carbon electricity, we're a people-first culture. With 5,000+ employees and £600m+ turnover, we combine the strength of a major group with a great culture, innovative mindset and inclusive values making Dalkia a great place to work and grow your career.

Be the trusted first point of contact for our people

Human Resources Administrator - 12 month fixed term contract

Our HR team provides strategic, forward-thinking and proactive support across the business. In line with our People First value, we make sure people matters are handled sensitively, promptly, and always with genuine care.

As HR Administrator, you'll be at the heart of that — providing high-quality administrative support across the whole employee lifecycle, keeping our HR systems and records accurate, and helping make sure every employee gets a consistent, professional and positive experience.

What You’ll Be Doing

• Support the full employee lifecycle — onboarding, contractual changes, promotions, transfers and leavers
• Prepare employment contracts, offer letters and associated documentation
• Maintain accurate, confidential employee records and digital personnel files
• Support payroll processing, weekly timesheets and benefits administration
• Act as a first point of contact for HR queries, responding accurately or escalating where needed
• Facilitate pre‑employment checks, vetting and right‑to‑work documentation
• Monitor expiring qualifications, security clearances and compliance records
• Helpensure everything we do is compliant with company policy, employment legislation and GDPR

Please note that this is a 12 month fixed term contract.

What We’re Looking For;

Do you already have some HR Admin experience? Are you someone whocommunicates clearly and professionally, both in writing and in person?

You’ll also be;

• Approachable, and a trusted first point of contact who handles sensitive matters with care
• Discreet, with strong judgement around confidential information
• Excellent attention to detail — you take pride in getting records and documentation right
• Comfortable managing multiple tasks and deadlines in a fast‑paced environment
• Proactive —you spot potential issues and address them before they become problems
• A natural collaborator, equally at ease workingwithHRcolleagues, managers, employees and external partners
• Adaptable, and comfortable when priorities shift

Qualifications

Essential

• Experience in an HR Administrative or similar administrative role
• Knowledge of Microsoft Office applications
• Experience using HR systems / HRIS platforms
• Understanding of UK employment legislation and best practices
• Knowledge of GDPR and handling confidential information

Desirable

• CIPD qualification (Level3) or equivalent professionalHR qualification

Our Values

• People First–It starts with health, safety and wellbeing
• Better Together– A collaborative team
• TrustedPartners –Dedicatedtoourclientssuccess
• TakingResponsibility–Making a positive difference
• Equity, Diversity & Inclusion

We're committed to an inclusive and fair recruitment process. If you need any adjustments please let us know, in confidence, our team is here to support you