HR Administrator

OutThere RPO Ltd; Portsmouth; On-site; GBP 22,000 - 30,000; Full time

Job summary

OutThere RPO Ltd in Portsmouth is seeking an organised HR Administrator to join our growing team. You will provide vital support across HR and Recruitment, handling documentation, employee records, and client enquiries with a professional, customer-focused approach.

Working closely with our HR and Recruitment Consultants, you’ll manage HR systems such as Breathe, HiBob and Charlie, support recruitment administration, and contribute to reporting and projects as part of a collaborative,

Qualifications

• Previous HR or recruitment administration experience or CIPD qualification.
• Strong written and verbal communication skills.
• Highly organised with great attention to detail.
• Positive, proactive, and customer focused.

Responsibilities

• Provide first-line support to HR clients via shared inboxes and telephone enquiries.
• Prepare and manage HR documentation and employee records.
• Update HR systems including Breathe, HiBob, Charlie, and other HR platforms.
• Support HR projects and client deliverables.
• Assist with vacancy advertising, candidate sourcing, screening, and recruitment administration.
• Maintain applicant tracking systems and right-to-work documentation.
• Produce weekly and monthly reports for clients and recruitment campaigns.

Skills

HR administration experience

CIPD Level 3/5

Strong communication

Highly organised

Education

CIPD Level 3/5 qualification

Tools

Breathe

HiBob

Charlie

Job description

Are you highly organised, people-focused, and looking to develop your career in HR and recruitment Do you enjoy variety, thrive in a fast-paced environment, and take pride in delivering an outstanding customer experience

At OutThere RPO, we're looking for an HR Administrator to join our growing team in Southsea and provide vital support across our HR and Recruitment divisions. Ideally, the role will be performed on a full-time basis, but a 4-day week would be considered.

About OutThere RPO

Founded in 2012, OutThere RPO has grown from a recruitment process management company into a trusted outsourced HR and business support partner. We provide HR and recruitment solutions that help our clients focus on what they do best.

The Role

We're looking for an organised and proactive HR Administrator to support both our HR and Recruitment teams. You’ll work closely with our HR and Recruitment Consultants to help deliver exceptional support to clients and candidates.

Key Responsibilities

• Provide first-line support to HR clients via shared inboxes and telephone enquiries.
• Prepare and manage HR documentation and employee records.
• Update HR systems including Breathe, HiBob, Charlie, and other HR platforms.
• Support HR projects and client deliverables.
• Assist with vacancy advertising, candidate sourcing, screening, and recruitment administration.
• Maintain applicant tracking systems and right-to-work documentation.
• Produce weekly and monthly reports for clients and recruitment campaigns.

About You

• Previous HR or recruitment administration or transferable experience, or a CIPD Level 3 / 5 qualification.
• Strong interest in HR and recruitment.
• Excellent written and verbal communication skills.
• Highly organised with great attention to detail.
• Positive, proactive, and customer focused.

Our Values

• Authentic
• Committed
• Fearless
• Refreshing
• Wild

Why Join OutThere

• Opportunity to develop your HR and recruitment career.
• Diverse and varied workload supporting multiple clients and projects.
• Friendly, supportive, and collaborative team environment.
• Be part of a growing and ambitious business where your contribution truly matters.
• Work within a values-driven culture that encourages creativity, accountability, and personal growth.