HR Admin Specialist — Hybrid, Immediate Start

Confidential; Kirkcaldy; Hybrid; GBP 16,000 - 23,000; Full time

Job summary

Confidential in Kirkcaldy is seeking an HR Administrator for a hybrid role. The position is full-time (36 hours per week) with an ASAP start and an initial temporary contract that could become permanent. You will support the HR team with payroll queries, data admin, and HR system processing.

The role requires prior admin experience, strong communication, and excellent IT skills, including Excel. Immediate availability is preferred to move quickly.

Qualifications

• Previous experience in an administration role is essential.
• HR or recruitment administration experience is preferred.
• Excellent verbal and written communication skills.
• Strong IT skills, including MS Office; HR systems knowledge is advantageous.

Responsibilities

• Be the first point of contact for managers and employees on HR or payroll queries.
• Investigate and escalate payroll queries to the payroll provider.
• Prepare correspondence and documents for HR Advisors/Head of HR approval.
• Administer long service awards, flexible working requests, and early retirement applications.
• Prepare and maintain Excel sheets; update staff details throughout the employee lifecycle.
• Process new starter documentation and contract changes in the HR system.
• Provide sickness/absence information to managers as required.
• Support HR database audits to ensure data accuracy.
• General administration for the HR team, including mail, filing, and scanning.

Skills

Administration experience

Interpersonal skills

Organisational skills

Tools

Microsoft Excel

HRIS systems

Job description

Confidential in Kirkcaldy is seeking an HR Administrator for a hybrid role. The position is full-time (36 hours per week) with an ASAP start and an initial temporary contract that could become permanent. You will support the HR team with payroll queries, data admin, and HR system processing.

The role requires prior admin experience, strong communication, and excellent IT skills, including Excel. Immediate availability is preferred to move quickly.