Administrator (HR)

Search Consultancy LTD; Kirkcaldy; Híbrido; GBP 16.000 - 23.000; Jornada completa

Descripción de la vacante

Search Consultancy is partnering with a leading business in Fife to recruit an HR Administrator. Based in Kirkcaldy with hybrid working available, the role offers 36 hours per week, Monday to Friday, with an ASAP start and ongoing temp contract that may become permanent.

The successful candidate will provide comprehensive administrative support to the HR team, handling payroll queries, pre-employment checks, staff records, and general HR duties across multiple functions.

Formación

• Previous experience within an Administration role is ESSENTIAL; HR or Recruitment Admin experience preferred
• Excellent interpersonal and communication skills, written and verbal
• Excellent organisation skills and ability to prioritise a busy workload
• Solid IT skills including MS Office, Excel; HR systems experience advantageous

Responsabilidades

• Acting as a first point of contact for managers and employees regarding HR or payroll queries
• Investigating and escalating payroll queries to the payroll provider
• Preparing correspondence and documents for HR Advisors/Head of HR sign-off
• Admin of Long Service Awards, flexible working requests and early retirement applications
• Preparing and maintaining Excel sheets
• Collating and verifying pre-employment checks in line with policy
• Processing new starter documentation and contract changes in the HR system and submitting to payroll
• Updating staff details across the employee lifecycle
• Providing sickness and absence information to managers on request
• Assisting in HR database audits for accuracy
• Collating and maintaining electronic staff files
• General admin for the team including mail, filing, scanning; ad hoc tasks

Conocimientos

Admin experience

HR Admin experience

MS Excel

Interpersonal skills

Organisational skills

Payroll queries support

Herramientas

MS Office

HRIS system

Payroll system

Descripción del empleo

HR Administrator

Based in Kirkcaldy hybrid working available (Monday & Wednesday in-office days)

Full Time hours Monday to Friday 36 hours per week

ASAP start

Ongoing Temp role initially strong potential to become permanent

Pay rate up to 14.50 per hour + holiday pay (depending on experience)

Search Consultancy are delighted to be partnered exclusively with a leading business in Fife to recruit this role on an initial temp contract with a view to becoming permanent.

The successful candidate will be responsible for providing comprehensive Administration support to the HR team across a number of functions to ensure that the team can provide a professional HR service across the business.

The client is keen to move quickly to fill this role - on this basis only candidates who are available to start immediately or candidates on short notice will be considered.

Duties involved in this role will include:

• Acting as a first point of contact for all managers & employees that require support with general HR or Payroll queries
• Investigating and escalating payroll queries to the company's payroll provider
• Preparing correspondence & documents to be signed-off by the HR Advisors / Head of HR
• Administration of Long Service Awards, flexible working requests & early retirement applications
• Preparing and maintaining Excel sheets
• Collating and verifying pre-employment checks, ensuring they have been completed in line with company policies
• Processing of all new starter documentation & contract changes on the company HR system, submitting required documentation to the company's payroll provider
• Updating staff details throughout the employee lifecycle
• Providing sickness & absence information to managers on request to assist in the monitoring of absence triggers
• Assisting in the audit of the HR database to ensure that all information is accurate and up-to-date
• Collating and maintaining electronic staff files
• General administration for the team including processing of department mail, filing, photocopying & scanning of documents - as well as ad hoc tasks as directed

In order to be considered for this role your skills and experience should include:

• Previous experience within an Administration role - this experience is ESSENTIAL - candidates with previous HR or Recruitment Administration would be preferred, although this is not essential as training would be provided
• Excellent interpersonal & communication skills, both written and verbal as you will be dealing with people of all levels within the business daily
• Excellent organisation skills, with the ability to prioritise & complete a busy workload effectively and the ability to pivot your focus where required
• Solid IT Skills including the full MS office suite (particularly Excel) - HR systems experience would be advantageous

Please note that only applicants who have the required skills and experience detailed above will be considered for this role.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.