Administrator (HR)

Confidential; Kirkcaldy; Híbrido; GBP 16.000 - 23.000; Jornada completa

Descripción de la vacante

Confidential in Kirkcaldy is seeking an HR Administrator for a hybrid role. The position is full-time (36 hours per week) with an ASAP start and an initial temporary contract that could become permanent. You will support the HR team with payroll queries, data admin, and HR system processing.

The role requires prior admin experience, strong communication, and excellent IT skills, including Excel. Immediate availability is preferred to move quickly.

Formación

• Previous experience in an administration role is essential.
• HR or recruitment administration experience is preferred.
• Excellent verbal and written communication skills.
• Strong IT skills, including MS Office; HR systems knowledge is advantageous.

Responsabilidades

• Be the first point of contact for managers and employees on HR or payroll queries.
• Investigate and escalate payroll queries to the payroll provider.
• Prepare correspondence and documents for HR Advisors/Head of HR approval.
• Administer long service awards, flexible working requests, and early retirement applications.
• Prepare and maintain Excel sheets; update staff details throughout the employee lifecycle.
• Process new starter documentation and contract changes in the HR system.
• Provide sickness/absence information to managers as required.
• Support HR database audits to ensure data accuracy.
• General administration for the HR team, including mail, filing, and scanning.

Conocimientos

Administration experience

Interpersonal skills

Organisational skills

Herramientas

Microsoft Excel

HRIS systems

Descripción del empleo

HR Administrator

Based in Kirkcaldy hybrid working available (Monday & Wednesday in-office days)

Full Time hours Monday to Friday 36 hours per week

ASAP start

Ongoing Temp role initially strong potential to become permanent

Pay rate up to 14.50 per hour + holiday pay (depending on experience)

Search Consultancy are delighted to be partnered exclusively with a leading business in Fife to recruit this role on an initial temp contract with a view to becoming permanent.

The successful candidate will be responsible for providing comprehensive Administration support to the HR team across a number of functions to ensure that the team can provide a professional HR service across the business.

The client is keen to move quickly to fill this role - on this basis only candidates who are available to start immediately or candidates on short notice will be considered.

Duties involved in this role will include:

• Acting as a first point of contact for all managers & employees that require support with general HR or Payroll queries
• Investigating and escalating payroll queries to the company's payroll provider
• Preparing correspondence & documents to be signed-off by the HR Advisors / Head of HR
• Administration of Long Service Awards, flexible working requests & early retirement applications
• Preparing and maintaining Excel sheets
• Collating and verifying pre-employment checks, ensuring they have been completed in line with company policies
• Processing of all new starter documentation & contract changes on the company HR system, submitting required documentation to the company's payroll provider
• Updating staff details throughout the employee lifecycle
• Providing sickness & absence information to managers on request to assist in the monitoring of absence triggers
• Assisting in the audit of the HR database to ensure that all information is accurate and up-to-date
• Collating and maintaining electronic staff files
• General administration for the team including processing of department mail, filing, photocopying & scanning of documents - as well as ad hoc tasks as directed

In order to be considered for this role your skills and experience should include:

• Previous experience within an Administration role - this experience is ESSENTIAL - candidates with previous HR or Recruitment Administration would be preferred, although this is not essential as training would be provided
• Excellent interpersonal & communication skills, both written and verbal as you will be dealing with people of all levels within the business daily
• Excellent organisation skills, with the ability to prioritise & complete a busy workload effectively and the ability to pivot your focus where required
• Solid IT Skills including the full MS office suite (particularly Excel) - HR systems experience would be advantageous

Please note that only applicants who have the required skills and experience detailed above will be considered for this role.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age