HR Admin & Payroll Support – Hybrid (Kirkcaldy)

Search Consultancy LTD; Kirkcaldy; Hybrid; GBP 16,000 - 23,000; Full time

Job summary

Search Consultancy are recruiting an HR Administrator for a Kirkcaldy-based, hybrid role. You will provide comprehensive HR admin support to the HR team, handling payroll queries, document preparation, pre-employment checks and staff lifecycle updates.

The role is a full-time, 36-hour week, starting ASAP with strong potential to become permanent. Immediate availability preferred; 9th November start date is ideal where possible.

Qualifications

• Previous experience within an HR, Recruitment or L&D Administration role - this experience is ESSENTIAL
• Candidates who have studied or are studying for CIPD or other HR qualifications would be preferred, although this is not essential
• Excellent interpersonal & communication skills, both written and verbal as you will be dealing with people of all levels within the business daily
• Excellent organisation skills, with the ability to prioritise & complete a busy workload effectively and the ability to pivot your focus where required
• Solid IT Skills including the full MS Office suite (particularly Excel) - HR systems experience would be advantageous

Responsibilities

• Acting as a first point of contact for all managers & employees that require support with general HR or Payroll queries
• Investigating and escalating payroll queries to the company's payroll provider
• Preparing HR correspondence & documents to be signed-off by the HR Advisors / Head of HR
• Administration of Long Service Awards, flexible working requests & early retirement applications
• Preparing and maintaining Excel sheets
• Collating and verifying pre-employment checks, ensuring they have been completed in line with company policies
• Processing of all new starter documentation & contract changes on the company HR system, submitting required documentation to the company's payroll provider
• Updating staff details throughout the employee lifecycle
• Providing sickness & absence information to managers on request to assist in the monitoring of absence triggers
• Assisting in the audit of the HR database to ensure that all information is accurate and up-to-date
• Collating and maintaining electronic staff files
• General administration for the team including processing of department mail, filing, photocopying & scanning of documents - as well as ad hoc tasks as directed

Skills

HR Administration

Communication

Organisation

Education

CIPD qualification

Tools

MS Excel

HRIS

Job description

Search Consultancy are recruiting an HR Administrator for a Kirkcaldy-based, hybrid role. You will provide comprehensive HR admin support to the HR team, handling payroll queries, document preparation, pre-employment checks and staff lifecycle updates.

The role is a full-time, 36-hour week, starting ASAP with strong potential to become permanent. Immediate availability preferred; 9th November start date is ideal where possible.