Hotel Administrator

The Address Collective; Glasgow; On-site; GBP 23,000 - 31,000; Full time

Benefits offered by this job

Competitive salary

Professional development opportunities

Dynamic hospitality environment

Discounted rates for family and friend

Long service awards

Job summary

The Address Glasgow is seeking a diligent Hotel Administrator to join our Finance & HR team in Glasgow. You will manage various accounting tasks including goods inward invoices, accounts receivable, and daily income audits while supporting HR administration and engagement activities.

Key duties include processing invoices, reconciling payments, organizing HR documents, and maintaining confidential employee records. Strong attention to detail and excellent communication are essential.

Qualifications

• Experience handling accounts payable/receivable and financial record keeping.
• Familiarity with daily income audits and reconciliation tasks.
• Ability to maintain confidentiality and adhere to policy controls.
• Proficient with MS Office and basic accounting software.

Responsibilities

• Goods inward invoices management: match PO, docket, and invoices.
• Accounts receivable management: post, reconcile, and follow up on balances.
• Daily income audit: test cash/credit card transactions and reconcile lodgements.
• HR support: recruitment, onboarding, contracts, and employee records.
• Email and administrative management: organize files and respond to queries.

Skills

Accounts Clerk experience

Attention to detail

Communication skills

Microsoft Office

Education

Associate's degree in accounting/finance

Tools

Procure Wizard

Hotsoft

Microsoft Excel

Job description

Job Title

Hotel Administrator

Location

The Address Glasgow, 39 Renfield St, Glasgow G2 1JS

Department

Accounting/Finance & HR

Job Description

The Address Glasgow is looking for a diligent and detail-oriented Hotel Administrator to join our Finance & HR team. The ideal candidate will manage various accounting tasks, ensuring accuracy and compliance with our financial policies and procedures. This role involves handling goods inward invoices, managing accounts receivable, performing daily income audits, maintaining financial email correspondence, and supporting key HR administration and engagement functions. Must enjoy working with people and building positive workplace interactions.

Main Responsibilities

Goods Inwards Invoices Management

• Match purchase orders, delivery dockets, and invoices using Procure Wizard.
• Ensure all goods received are accurately documented, and discrepancies are promptly resolved.

Accounts Receivable Management

• Post and reconcile payments using the Hotshot system.
• Monitor accounts receivable balances and follow up on outstanding payments.

Daily Income Audit

• Perform daily income audit testing to verify cash and credit card transactions.
• Reconcile cash lodgements and credit card payments.
• Identify and resolve any discrepancies that arise during audits.

Additional HR Responsibilities

• Support recruitment processes: job postings, applicant coordination, and interview scheduling.
• Prepare contracts, onboarding documents, and ensure smooth new-hire integration.
• Maintain accurate employee records and update HR systems.
• Prepare HR documents, letters, and reports as required.
• Assist employees with day-to-day HR questions under the guidance of Senior HR.
• Maintain confidentiality of employee information at all times.
• Ensure compliance with company policies and employment regulations.
• Support HR initiatives such as training, engagement activities, and recognition programs.

Email And Administrative Management

• Manage the finance & HR's email inbox, ensuring timely responses to queries.
• Organise and file financial & HR documents electronically and physically as needed.
• Provide administrative support to the finance & HR team, including data entry and document preparation.

Qualifications

• Proven experience as an Accounts Clerk or in a similar role.
• Proficiency in accounting software (experience with Procure Wizard and Hotsoft is a plus).
• Strong attention to detail and organisational skills.
• Excellent communication skills, both written and verbal.
• Ability to handle sensitive information with confidentiality.
• Basic understanding of accounting principles and financial regulations.
• Basic understanding of HR policies and procedures.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).

Additional Qualifications

• Accuracy and attention to detail.
• Strong analytical and problem-solving skills.
• Ability to work independently and as part of a team.
• Excellent time management and multitasking abilities.
• Associate's degree in accounting, finance, or a related field preferred.

What We Offer

• Competitive salary
• Opportunities for professional development and career advancement
• A dynamic, collaborative working environment in the hospitality industry
• Discounted rates for you, your family & friends
• Long service awards to celebrate your commitment