Hospice Administrative Coordinator (Scotland)

NHS Scotland; United Kingdom; Remote; GBP 27,000 - 29,000; Part time

Benefits offered by this job

Annual leave 27 days + 10 holidays (PT

Staff benefits

Season ticket loan

Life assurance

Blue Light Card

Job summary

Marie Curie Hospice Edinburgh and Glasgow is seeking an organised Administrator to provide clerical and office support across two sites. You will book meetings, prepare agendas, produce accurate minutes, and handle a range of delegated tasks within a compassionate team.

The role requires excellent communication, attention to detail and proficiency with Microsoft Office and MS Teams. Base is on-site with two Edinburgh/Glasgow locations, permanent part-time hours up to 24 per week.

Qualifications

• Experience in administrative role or customer-facing environment
• Proficient in Microsoft Office and comfortable with wider systems
• Excellent communication with collaborative team approach
• Flexible and adaptable with changing service needs
• Strong organisational skills and attention to detail

Responsibilities

• Organise meetings, prepare agendas, take accurate minutes and maintain action logs
• Photocopying, proofreading, scanning, filing and document collation
• Draft basic correspondence for internal and external contacts
• Maintain confidentiality and log referrals, discharges, and clinic lists
• Answer calls and direct enquiries; use MS Teams and Office apps for communication
• Arrange travel and accommodation bookings; manage mail
• Use clinical records systems for logging referrals and appointments

Skills

Meeting organisation

Minute-taking

Communication skills

Microsoft Office

Attention to detail

Tools

MS Teams

Office Suite

Job description

Marie Curie Hospice Edinburgh and Glasgow is seeking an organised Administrator to provide clerical and office support across two sites. You will book meetings, prepare agendas, produce accurate minutes, and handle a range of delegated tasks within a compassionate team.

The role requires excellent communication, attention to detail and proficiency with Microsoft Office and MS Teams. Base is on-site with two Edinburgh/Glasgow locations, permanent part-time hours up to 24 per week.