Hospice Admin & Meeting Coordinator (Part-Time)

Marie Curie UK; Glasgow; On-site; GBP 27,000 - 29,000; Part time

Benefits offered by this job

Annual leave 27 days + 10 holidays pro

Training programmes

Season ticket loan

Life assurance

Job summary

Marie Curie Hospice Glasgow is seeking a highly organised Administrators to join the Scotland Administration team. You will provide clerical support, book meetings, prepare agendas and minutes, and handle delegated tasks to ensure smooth day-to-day operations.

You will work with a compassionate team, delivering high-standard service to internal colleagues and external contacts while supporting the delivery of outstanding care. This is a permanent part-time role.

Qualifications

• Experience in administrative or customer-facing roles.
• Accurate minute-taking and meeting support.
• Proficient with Microsoft Office and MS Teams.
• Excellent communication and teamwork.
• Strong organisational skills and attention to detail.

Responsibilities

• Organise meetings, prepare agendas, take minutes, and maintain action logs.
• Photocopying, proofreading, scanning, filing, and document collation.
• Draft basic correspondence for internal and external contacts.
• Data entry in IT systems and maintain confidentiality.
• Answer calls and manage external enquiries professionally.
• Use MS Office and MS Teams to support workflow.
• Arrange travel and accommodation as required.
• Log referrals, discharges, and maintain clinic lists and appointments.

Skills

Administrative experience

Minute-taking

Microsoft Office

Communication

Organisational skills

Team collaboration

Tools

MS Teams

Clinical record systems

Job description

Marie Curie Hospice Glasgow is seeking a highly organised Administrators to join the Scotland Administration team. You will provide clerical support, book meetings, prepare agendas and minutes, and handle delegated tasks to ensure smooth day-to-day operations.

You will work with a compassionate team, delivering high-standard service to internal colleagues and external contacts while supporting the delivery of outstanding care. This is a permanent part-time role.