Hire Desk Coordinator: Admin, Invoicing & Logistics

Rehlko; Heanor; On-site; GBP 22,000 - 32,000; Full time

Benefits offered by this job

Competitive compensation

Work-life flexibility

Recognition and rewards

Career development

Inclusive workplace

Job summary

Rehlko in the United Kingdom is seeking an organised hire desk administrator to coordinate contracts, invoicing, and customer inquiries with accuracy and professionalism. You will support operational delivery, ensure compliance with company procedures, and maintain records across client portals, RAMS, and related documentation while delivering excellent service to internal and external stakeholders.

The role offers a collaborative environment in a safety-conscious culture, with development

Qualifications

• Previous experience in administrative or hire desk roles.
• Strong organisational and time management skills.
• Excellent attention to detail and accuracy.
• Effective verbal and written communication.
• Proficient in Microsoft Office, especially Excel, Word, Outlook.
• Ability to work independently and in a team.

Responsibilities

• Administer hire contracts and engineering labour tasks from initiation through to completion.
• Process and manage invoicing of hire contracts and engineering labour tasks in a timely and accurate manner.
• Generate, maintain, manage and close both physical and electronic contract documentation and records.
• Prepare and issue customer quotations as required.
• Handle incoming and outgoing telephone calls relating to hire services and relevant product portfolio.
• Liaise with internal departments regarding hire equipment availability, deliveries, collections, and requirements.
• Produce management information, reports, and statistical data for senior management and Directors.

Skills

Administrative experience

Customer service

Coordination skills

Microsoft Office

Tools

Excel

Word

Outlook

Job description

Rehlko in the United Kingdom is seeking an organised hire desk administrator to coordinate contracts, invoicing, and customer inquiries with accuracy and professionalism. You will support operational delivery, ensure compliance with company procedures, and maintain records across client portals, RAMS, and related documentation while delivering excellent service to internal and external stakeholders.

The role offers a collaborative environment in a safety-conscious culture, with development