Hire Desk Coordinator: Logistics & Scheduling Pro

Pertemps Scotland Perms; Glasgow; On-site; GBP 27,000 - 30,000; Full time

Job summary

Pertemps Scotland Perms is seeking a Hire Desk Administrator based in Hillington, Glasgow. This full-time, permanent role supports a busy hire desk, coordinating bookings, equipment and transport to ensure smooth job progression and strong client service.

You will handle enquiries, process paperwork, keep records accurate and liaise with colleagues across teams. The ideal candidate has excellent organisation, confident communication and strong IT skills including Outlook and Excel.

Qualifications

• Previous experience in administration or coordination roles.
• Excellent organisational skills and ability to manage competing priorities.
• Excellent telephone manner and written communication skills.
• Strong IT skills including MS Outlook and Excel; attention to detail.

Responsibilities

• Handle incoming telephone and email enquiries, gathering accurate information.
• Prepare and issue quotations following pricing structures and approvals.
• Follow up on quotations and keep customers informed throughout the process.
• Process confirmed bookings and communicate job details to operational teams.
• Coordinate equipment hire, deliveries, collections and transport.
• Maintain booking systems and customer records; raise purchase orders as needed.

Skills

Administration experience

Organisation

Telephone manner

Written communication

IT skills (Outlook & Excel)

Calm under pressure

Stakeholder communication

Tools

Microsoft Outlook

Microsoft Excel

CRM system

Job description

Pertemps Scotland Perms is seeking a Hire Desk Administrator based in Hillington, Glasgow. This full-time, permanent role supports a busy hire desk, coordinating bookings, equipment and transport to ensure smooth job progression and strong client service.

You will handle enquiries, process paperwork, keep records accurate and liaise with colleagues across teams. The ideal candidate has excellent organisation, confident communication and strong IT skills including Outlook and Excel.