Healthy Family Team Receptionist

NHS; Chelmsford; On-site; GBP 24,000; Full time

Job summary

A community health provider is seeking a Healthy Family Team Receptionist in Chelmsford, playing a vital role by being the first point of contact for families. Responsibilities include managing electronic records, assisting with administrative tasks, and ensuring smooth daily operations. Ideal candidates should possess strong organizational skills, IT proficiency, and experience in handling sensitive information. Offering a salary of £23,875, the role emphasizes compassion and support within a dynamic team environment.

Benefits

Group pension

Free tea, coffee, and milk

Discount membership through My Reward Hub

Access to wages as earned

Wellbeing support services

Continuing professional development opportunities

Qualifications

• General office experience handling sensitive and confidential information.
• Experience with diary management.
• Familiarity with office administration and Information Governance.

Responsibilities

• Produce SystmOne reports and complete administrative tasks.
• Maintain electronic records safely and accurately.
• Professionally handle communications with clients and agencies.
• Support administration functions across Essex.

Skills

Excellent interpersonal skills

Organizational skills

Time management skills

Attention to detail

Professional telephone manner

Ability to maintain confidentiality

Education

Strong numeracy and literacy skills

Tools

Microsoft Office (Word, Outlook, Excel)

SystmOne

Job description

Join HCRG Care Group as a Healthy Family Team Receptionist, where you will be the friendly first point of contact for clients entering our Family Hub.

Your role will be essential in creating a positive experience for families, guiding them to ensure their needs are met and they feel supported every step of the way.

As the face of our Family Hub, you'll play a key role in ensuring the smooth running of the site, assisting the Healthy Family Team Lead with day-to-day operations. Your responsibilities will include setting up meetings, reporting maintenance issues, and providing front-of-house coverage.

Additionally, you'll be part of our wider Single Point of Contact (SPOC) team, offering vital administrative support to the Healthy Family Team.

From communicating with the public and managing correspondence to updating client records in the Systm1 database, your work will support a multidisciplinary service dedicated to improving the lives of children and families.

If you're organised, compassionate, and enjoy making a difference in your community, we'd love for you to join our team.

Main duties of the job

• Produce SystmOne reports and complete administrative tasks using Microsoft Office.
• Support administration functions across Essex, adapting to different posts as needed.
• Maintain electronic records safely and accurately, adhering to procedures.
• Professionally handle sensitive communications with clients, staff, and agencies via email, phone, and face-to-face.
• Process safeguarding and vulnerable patient reports, allocate assessments, and manage practitioner tasks.
• Oversee colleague ledgers, allocate visits, and ensure duty rotas are covered.
• Maintain accurate data for KPI reporting, including managing duplicate records and updating client information.
• Provide IT support, including SystmOne training, and assist with technical issues.
• Manage reception duties, stock supplies, raise purchase orders, and arrange/co-ordinate meetings.
• Compile information for performance and KPI reports, ensuring timely submission.
• Provide mobile site coverage, monitor communications, and update websites and social media.
• Handle stock management, including orders, stock takes, and equipment movement between sites.
• Verify suppliers, manage mailboxes, and perform manual handling of items as needed.

Please see attached job description for a full list of responsibilities

About us

About the Company

We change lives by transforming health and care.

Established in 2006, we are one of the UKs leading independent providers of community health and care services, working with health and care commissioners and communities to transform services with a focus on experience, efficiency and improved outcomes. We deliver and transform adult and children community health services, primary care services including urgent care, sexual health, dermatology and MSK services as well as adult social care and wellbeing services. Across England, we support communities of many millions and directly help more than half a million people each year - guided by our simple values: we care, we think, we do.

We're committed to equal opportunities and welcome applications from a broad, diverse range of people who want to join our team. We're a Disability Confident Committed company, so we work to provide facilities, work environment adjustments and technical solutions to be as inclusive of everyone.

While it doesn't happen often, sometimes a role is very popular, and we will need to close it earlier than the date we've shown here. If you're keen to join our team, we'd love to hear from you so please apply as soon as you can.

To find out more about HCRG Care Group, please visit https://www.hcrgcaregroup.com/about-us-2

Job responsibilities

The Ideal Candidate

Education/Qualifications:

• Strong numeracy and literacy skills.
• Competent in IT, including Word, Outlook, and Excel.

Skills/Abilities:

• Excellent interpersonal, organizational, and time management skills.
• Attention to detail with the ability to prioritize workload and work independently.
• Professional telephone manner and ability to maintain confidentiality.

Experience:

• General office experience handling sensitive and confidential information.
• Proficient in Microsoft Office, including diary management.

Knowledge and Understanding:

• Familiarity with office administration, equipment, and Information Governance.
• Awareness of Health & Safety and patient needs within the NHS.

Personal Attributes:

• Team player, adaptable, flexible, reliable, and quick to learn.
• Ability to multitask and work effectively under pressure.
• Holds a valid driver's license.
• Experience with SystmOne.

Please see attached Job Description for full Personal Specification

Package Description

As a Healthy Family Team Receptionist, you'll be part of our valued team based at Seax House, County Hall. You will feel valued as a HFT Receptionist within HCRG Care Group, receiving access to exclusive rewards and benefits including:

• A salary of £23,875 with access to our group pension
• Free tea, coffee and milk at your base location
• Membership of My Reward Hub, giving you access to discounts on everyday purchases like grocery shopping as well as cashback and voucher offers for treats for you and those special to you
• Access to your wages as you earn them to help cover life's emergencies and avoid overdraft fees or high interest rates
• Online and face to face help with your mental and physical wellbeing from healthy recipes and activity challenges through to post trauma support, legal, debt and life management help, as well as career coaching and counselling
• Access to eLearning, bespoke career pathways and opportunities for continuing professional development through our Outstanding learning and development team, The Learning Enterprise
• An open, just culture where you're encouraged to have and implement ideas which can help us deliver our purpose: changing lives through transforming health and care backed up by at least £100,000 of ringfenced innovation funding each year

Person Specification

General Requirements

• Click Apply for this job above to view the Job Description on our career site
• Click Apply for this job above to view the Job Description on our career site

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.