Healthcare Project Admin Specialist

Clearline Recruitment Ltd; Brighton; On-site; GBP 12,000 - 18,000; Full time

Job summary

Clearline Recruitment Ltd is sourcing three Project Administrators for a temporary healthcare project in Brighton (Preston Park). The roles focus on processing information accurately, coordinating referrals and appointments, and maintaining patient records with strong data-handling practices.

Ideal candidates have prior admin experience, strong IT skills, and familiarity with SystmOne. You will join a collaborative team and support clinical and patient-facing activities on a 1–3 month assignment.

Qualifications

• Previous administrative experience.
• Strong IT skills and confidence using database and information systems.
• Excellent attention to detail and accuracy when processing information.
• Strong written and verbal communication skills.
• Confident communicating with patients and healthcare professionals.
• Excellent organisation and ability to prioritise workload.
• Ability to manage multiple tasks and work to deadlines.
• Understanding of confidentiality and handling sensitive information.
• Proactive approach with the ability to work independently and as part of a team.

Responsibilities

• Provide administrative support across a new healthcare project.
• Process and manage referrals accurately and efficiently.
• Update and maintain patient and project information using internal systems.
• Use systems including SystmOne to record and manage information.
• Liaise with patients, GP practices, clinicians and other healthcare providers.
• Respond to queries professionally and ensure issues are followed through.
• Coordinate and book appointments where required.
• Maintain accurate and high-quality records.
• Prepare correspondence and confirmation letters.
• Support the management of patient pathways and follow-up activity.
• Assist with scheduling and general project coordination.
• Ensure sensitive information is handled securely and confidentially.
• Provide wider administrative support to the project team as required.

Skills

Attention to detail

Communication skills

Organisational skills

Time management

Confidentiality

Teamwork

Multi-tasking

Proactive mindset

Tools

SystmOne

Database systems

Job description

Clearline Recruitment Ltd is sourcing three Project Administrators for a temporary healthcare project in Brighton (Preston Park). The roles focus on processing information accurately, coordinating referrals and appointments, and maintaining patient records with strong data-handling practices.

Ideal candidates have prior admin experience, strong IT skills, and familiarity with SystmOne. You will join a collaborative team and support clinical and patient-facing activities on a 1–3 month assignment.