Healthcare FM Contract Coordinator

HVAC Recruitment Limited; St Albans; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Parking on site

Pension scheme

25 days holiday + bank holiday

Job summary

HVAC Recruitment Limited in St Albans is seeking a Contract Support to join a well-established team on a major healthcare contract. You will act as a central coordination point between engineers, management teams, suppliers and the client.

The role involves raising purchase orders, invoices and quotations, coordinating subcontractors and keeping CAFM systems up to date, with focus on maintaining SLAs and accurate reporting.

Qualifications

• Experience in Contract Support, FM administration or service coordination
• Strong organisational and financial administration skills
• Experience raising purchase orders, invoices and reporting
• Comfortable using CAFM systems, Excel and reporting tools
• Professional communication skills in a client-facing environment

Responsibilities

• Raising and managing purchase orders, invoices and quotations
• Coordinating subcontractors and suppliers for reactive and planned works
• Supporting engineers with work orders and maintenance scheduling
• Updating CAFM systems and tracking job progress
• Producing monthly reports and contract performance data
• Monitoring callouts and ensuring works are completed within SLA targets
• Liaising with the client regarding invoices, reporting and service delivery
• Supporting compliance documentation and contract administration

Skills

Organisation

Financial administration

Client-facing communication

Coordination

Scheduling

Reporting

Tools

CAFM systems

Excel

Reporting tools

Job description

HVAC Recruitment Limited in St Albans is seeking a Contract Support to join a well-established team on a major healthcare contract. You will act as a central coordination point between engineers, management teams, suppliers and the client.

The role involves raising purchase orders, invoices and quotations, coordinating subcontractors and keeping CAFM systems up to date, with focus on maintaining SLAs and accurate reporting.