Project Coordinator — Building Services & Healthcare

Confidential; Fareham; On-site; GBP 26,000 - 34,000; Full time

Job summary

Confidential, a UK-based building services contractor, is seeking a proactive Project Coordinator to join their Fareham office. The role focuses on administration, document control and coordinating with Project Managers, engineers, subcontractors and clients to ensure smooth project delivery.

You will maintain records, chase actions, arrange meetings and support the Health & Safety team and the preparation of O&M manuals. This is a hands-on admin role within a growing contracting team.

Qualifications

• Previous experience in an administrative, project coordination or construction support role.
• Proficiency in Microsoft Office applications, particularly Word, Excel and Outlook.
• Experience using document management or project management systems such as Procore, Procure or similar software.
• Strong organisational skills with excellent attention to detail.
• Ability to prioritise effectively and manage multiple tasks in a fast-paced environment.
• Excellent written and verbal communication skills.
• A professional and confident approach when dealing with clients, suppliers and colleagues.
• Proactive problem-solving skills and the ability to follow up actions through to completion.
• Ability to work independently and as part of a team.

Responsibilities

• Maintain project documentation and records, including room handovers and drawings.
• Manage document control processes and distribution of information.
• Organise and maintain project files, correspondence, reports and minutes.
• Chase and follow up on actions arising from project meetings.
• Coordinate and arrange project meetings as required.
• Assist Project Managers with project schedules and deliverable tracking.
• Use document management systems such as Procore and Procure.
• Monitor deadlines for inspections, submissions and deliverables.
• Assist with procurement administration and departmental support.
• Support subcontractor and supplier enquiries and maintain records.
• Act as a point of contact between Project Managers, Engineers, subcontractors, suppliers and clients.
• Draft and distribute project correspondence and reports.
• Handle incoming calls, emails, and general enquiries.
• Provide administrative support to Health & Safety and assist with O&M manuals.
• Undertake general office administration and document preparation.
• Provide cover for other departments during periods of annual leave.
• Support the Contracting team to achieve project objectives and deadlines.
• Identify opportunities to improve administrative efficiency and record-keeping.

Skills

MS Office

Organisational skills

Attention to detail

Prioritisation

Written and verbal communication

Professional conduct

Problem-solving

Independent work

Team collaboration

Tools

Procore

Procure

Job description

Confidential, a UK-based building services contractor, is seeking a proactive Project Coordinator to join their Fareham office. The role focuses on administration, document control and coordinating with Project Managers, engineers, subcontractors and clients to ensure smooth project delivery.

You will maintain records, chase actions, arrange meetings and support the Health & Safety team and the preparation of O&M manuals. This is a hands-on admin role within a growing contracting team.