Contract Support - St Albans

RG Setsquare; St Albans; Sur place; GBP 29 000 - 32 000; Plein temps

Avantages offerts par ce poste

Free on-site parking

Résumé du poste

RG Setsquare in St Albans invites two Contract Support professionals to join our Facilities Management team, supporting service delivery within a healthcare environment.

The role offers essential administrative, financial and operational support to Contract Managers, including contract documentation, PO processing, invoicing and reporting.

Qualifications

• Experience in contract support or facilities administration.
• Strong organisational skills with attention to detail and ability to manage multiple tasks.
• Good communication skills and experience with Microsoft Office and Excel.

Responsabilités

• Provide day-to-day administrative and contract support to Contract Managers to ensure service delivery.
• Assist with financial administration, including processing purchase orders, managing invoices and tracking costs.
• Maintain contract documentation, records, databases and reporting systems.
• Support coordination of planned works and day-to-day operational requirements.
• Liaise with internal departments, suppliers and stakeholders to respond to queries and resolve issues.
• Monitor contract information to ensure processes and contractual requirements are followed.

Connaissances

Contract administration

Organised

Attention to detail

Communication

Microsoft Office

Excel

Outils

Microsoft Office Suite

Excel

Description du poste

We're Hiring: Contract Support - Facilities Management

Location: St Albans - Site-Based

Salary: £29,000 - £32,000 per annum

Working Hours: Monday to Friday, 8:00am - 5:00pm

Vacancies: 2

Parking: Free on-site parking

Facilities Management | Contract Administration | Financial Support | Reporting | Operational Coordination

The Opportunity

We are recruiting for two organised, proactive and detail-oriented Contract Support professionals to join an established Facilities Management team supporting service delivery within a healthcare environment in St Albans.

This is an excellent opportunity for an administrator looking to develop their career within Facilities Management, providing essential administrative, financial and operational support to Contract Managers.

Responsibilities & Duties

• Provide day-to-day administrative and contract support to Contract Managers, helping ensure the efficient delivery of facilities management services.
• Assist with financial administration, including processing purchase orders, managing invoices and tracking contract costs.
• Maintain accurate contract documentation, records, databases and reporting systems.
• Support the coordination of planned works, service delivery activities and day-to-day operational requirements.
• Liaise with internal departments, suppliers and stakeholders to respond to queries and resolve administrative issues.
• Monitor contract information and documentation to ensure processes are followed and contractual requirements are maintained.
• Assist with the preparation of reports, data analysis and financial or operational information as required.
• Maintain and update spreadsheets, systems and administrative records, ensuring information is accurate and readily accessible.
• Help coordinate administrative processes, monitor deadlines and support the effective management of competing priorities.
• Identify opportunities to improve administrative processes, enhance efficiency and support continuous improvement.
• Work collaboratively with Contract Managers and wider operational teams to maintain high standards of service delivery.

Requirements

• Previous experience in a Contract Support, Contract Administrator, Facilities Administrator or similar administrative role would be advantageous.
• Strong organisational skills with excellent attention to detail and a commitment to maintaining accurate records.
• Good financial administration skills, with an understanding of purchase orders, invoicing and cost tracking being beneficial.
• Confident communication skills, with the ability to liaise professionally with colleagues, suppliers and other stakeholders.
• Good IT skills, particularly Microsoft Office, including Excel.
• The ability to manage multiple tasks, prioritise workloads and meet deadlines in a busy working environment.
• A proactive, reliable and flexible approach to work, with the ability to use initiative when resolving administrative issues.
• A team-focused attitude and the ability to build positive working relationships across different departments.
• Strong problem-solving skills and a willingness to learn new systems, processes and procedures.
• Experience within Facilities Management, healthcare or another service-led environment would be beneficial.

Desirable Experience

• Previous experience supporting Contract Managers or operational teams within a Facilities Management environment.
• Familiarity with financial administration, purchase order systems, invoice processing and budget tracking.
• Experience maintaining contract records, producing reports and working with spreadsheets or databases.
• An understanding of service-level agreements (SLAs), key performance indicators (KPIs) and contractual compliance.
• Experience working within a healthcare, wellbeing or other regulated service environment.

What's On Offer

• £29,000 basic annual salary.
• Monday to Friday working hours, 8:00am - 5:00pm.
• A site-based position in St Albans, Hertfordshire.
• Free on-site parking.
• The opportunity to join a supportive, established team of eight professionals.
• Valuable experience supporting Contract Managers across administrative, financial and operational activities.
• The opportunity to develop your skills and progress your career within Facilities Management.
• A benefits package in line with company policy.
• The chance to contribute to the effective delivery of essential services within a healthcare environment.