Healthcare Admin & Secretarial Specialist

NHS Scotland; Glasgow; On-site; GBP 23,000 - 27,000; Full time

Benefits offered by this job

NHS Pension

Cycle to Work

Study bursaries

Annual leave

Employee discounts

Job summary

NHS Greater Glasgow and Clyde (NHSGGC) is recruiting for a Specialist Services secretarial role based at Queen Elizabeth University Hospital. The post offers full-time, permanent employment with standard hours (9-5, Monday to Friday).

The role focuses on independent work, strong service understanding, and wide-ranging administrative functions. As an NHS Scotland employee, you will benefit from extensive schemes, including a generous leave allowance, NHS Pension, cycle-to-work, bursaries and

Qualifications

• Competent with a range of computer packages, demonstrated through experience or qualifications such as ECDL.
• Holds a recognised Administration qualification, such as HNC in Secretarial Studies or SVQ Level 3, or significant relevant equivalent practical experience.
• Good knowledge of office procedures and administrative systems.
• Previous experience in a secretarial or administrative role.
• Strong organisational, communication, and workload management skills.

Responsibilities

• Provide comprehensive secretarial and administrative support.
• Process referrals and maintain accurate records.
• Manage telephone calls, enquiries, and emails.
• Undertake audio typing and minute-taking.
• Collate and update micro-strategy data using electronic patient management systems.
• Carry out ad hoc administrative duties to support service delivery.
• Work closely with Senior Business Support Assistants, providing updates and progressing operational tasks.
• Prioritise workload effectively to meet service demands.

Skills

Secretarial experience

Administrative skills

Audio typing

Minute taking

MS Office

Education

HNC in Secretarial Studies or Business Administration

SVQ Level 3 in Administration

Equivalent practical experience

Tools

ECDL

Job description

NHS Greater Glasgow and Clyde (NHSGGC) is recruiting for a Specialist Services secretarial role based at Queen Elizabeth University Hospital. The post offers full-time, permanent employment with standard hours (9-5, Monday to Friday).

The role focuses on independent work, strong service understanding, and wide-ranging administrative functions. As an NHS Scotland employee, you will benefit from extensive schemes, including a generous leave allowance, NHS Pension, cycle-to-work, bursaries and