HR Administrator

The Ridings Medical Group; York and North Yorkshire, Hull and East Yorkshire, Hessle, Brough; On-site; GBP 60,000 - 80,000; Full time

Job summary

A healthcare provider in York is seeking an HR Administrator to support HR functions. The role involves recruitment, onboarding, and maintaining HR records while ensuring confidentiality. Ideal candidates will have experience in HR administration, strong communication skills, and knowledge of Microsoft tools. Opportunities for growth and a supportive team environment are offered. Starting rate is £12.97 to £14.44 per hour.

Benefits

NHS Pension

Health Cash Plan

Comprehensive benefits package

Qualifications

• Experience of HR administration.
• Practical experience of working with others.
• Experience of using own initiative.

Responsibilities

• Assist in providing HR administrative duties.
• Support with recruitment and onboarding.
• Maintain discretion and confidentiality.

Skills

Excellent communication skills

Time Management

Interpersonal skills

Critical thinking

Flexibility with working hours

Education

Good standard of general education

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

An exciting opportunity has arisen for an HR Administrator tojoin our busy team, supporting the delivery of an efficient and effective HRfunction. Working 30-37.5 hours per week, you will work as part of a friendlyand conscientious HR team and will receive ongoing support and guidance to helpyou succeed in your role. The role will be mainly based at our Brough Surgery,but the successful candidate must be willing to work at any of our sites.

The successful candidate will have experience in HRadministration, a good understanding of HR principles and the importance ofdiscretion and confidentiality, practical experience of working independentlyand within a team, good IT skills and experience of using computerisedrecording systems. A formal HR qualification would be an advantage but is notessential. Experience of using SystmOne would also be an advantage.

We are looking for someone who will be open and honest in theirapproach to work. They will be confident in seeking guidance when unsure andwilling to learn from mistakes within a supportive and non-judgemental team.Excellent communication skills and the ability to work to conflicting deadlineswhile maintaining a keen eye for detail are essential. The ideal candidate willhave a strong work ethic and a willingness to welcome change and new ideas.

Main duties of the job

The role of the HR Administrator is to support in all aspects ofHR administrative duties under the guidance of the Senior HR Advisor and Headof HR & Finance. This includes supporting with the recruitment, onboardingand retention of employees and providing HR administrative support across thefull employee lifecycle, all while adhering to relevant HR policies and thePractices guidelines. General office support will also be provided by the HRAdministrator where appropriate.

This is a varied and fast-paced role, which can be pressurisedat times. However, in return we offer a friendly and inclusive workingenvironment, the NHS Pension, and a comprehensive benefits package including aHealth Cash Plan after a successful induction period.

For more information, please see the full Job Description andPerson Specification attached.

About us

Weare a large, forward-thinking Practice with over 48,000 patients across fivemain practice sites - Brough, South Cave, Hessle, Holme Upon Spalding Moor andBubwith. Each of these sites has its own personal characteristics and a variedpatient mix as we cover commuting areas for Hull, Leeds, and York, due to easyaccess to A63/M62, and also rural East Yorkshire.

Forfull details about the role please see the attached Job Description, Personspecification and Terms and Conditions attached.

Moreinformation about us can be found on our website:www.theridingsmedicalgroup.nhs.uk

Job responsibilities

PLEASE SEE ATTACHED JOB DESCRIPTION FOR A FULL LIST OF DUTIES

Toassist in providing a Human Resources function under the guidance of the Senior HR Advisor and Head of HR and Finance.

To alsoassist with occasional PA duties to Head of HR and Finance when required.

To assist in the recruitment and onboarding of new starters as per the recruitment policy:

Advertising for newroles

Organising interviewsand preparing interview documentation

Issuing new starterpacks and arranging IT access for new employees

Checking andrecording of references, professional registrations, indemnity cover, DBScheck (if appropriate) and eligibility to work in the UK.

Onboarding of newemployees as per the New Starter Checklist

To assist with theadministration of HR records (into People HR where agreed):

Absence recordsincluding SC1 forms, hospital leave requests and sick notes

Administration ofsalary changes etc

Administration ofstaff changing work pattern, increasing or decreasing hours etc

Keeping Health Shieldmemberships up to date

Maintain staff files,updating contact and emergency information as changes are advised.

Calculate annualleave entitlement for all staff and add to People HR.

Ensure 1, 2 and 3month reviews are completed for all new staff and chase any outstanding PDPswhere appropriate with line managers.

Administration andtracking of staff PDPs, keeping a log of agreed training and developmentneeds for CQC

Keep an ongoing logof indemnity insurance, professional registrations and DBS checks forrelevant employees, ensuring they are up to date and repeated at the requiredintervals.

HR administration ofleavers as per the Leavers Checklist.

Assist with dataentry into People HR and other associated systems, supporting with other dataentry tasks where required

Attend meetings with SeniorHR Advisor and Head of HR & Finance where required

Provide minute takingsupport in HR meetings as required

Organise occasionalworking lunches and drinks for meetings

Support Senior HRAdvisor with employee communications

Support thecoordination of interviewees as required

Photocopying &filing

Assist SeniorManagement Team as required

Maintain discretionand confidentiality at all times with staff data, patient data andbusiness-related data.

This job descriptionis not exhaustive and may be adjusted periodically after review andconsultation.

You will also beexpected to carry out any reasonable duties which may be requested fromtime-to-time.

Work safely at alltimes in accordance with legislation requirement and Practice policy andProcedures.

Person Specification

Qualifications

• PLEASE SEE ATTACHED PERSON SPECIFICATION
• Good standard of general education

Experience

• Experience of HR administration
• Practical experience of working with others
• Experience of using own initiative
• Practical experience of computerised recording systemsAble to produce professional, well laid out documents
• Experience of HR within the NHS sector

Skills

• Excellent communication skills (Written and Oral)
• Time Management and the ability to work to deadlines
• Interpersonal skills
• Critical thinking and the ability to consider the wider impact of decisions
• Accountability
• Humility

A.I.

• Please disclose whether you have used A.I. to complete this application.

Knowledge

• A good understanding of HR principles and an ability to implement these into practice
• An understanding of Microsoft Outlook, Word and Excel

Behaviours

• Planning and organising
• Performing under pressure
• Ability to prioritise own workload
• Adaptable to change
• Taking the initiative
• Team working ability to work well with others
• Sensitivity to confidentiality and discretion
• Flexibility with working hours and workload

£12.97 to £14.44 an hourStarting hourly rate - £12.97 will annual increments up to £14.44