Gym Equipment Administrator

JD GROUP; Bury; On-site; GBP 25,000 - 35,000; Full time

Job summary

A fitness organization in the United Kingdom is seeking a Gym Equipment Administrator to coordinate maintenance and liaise with service providers for their estate. The role involves managing purchase orders, invoice reconciliation, and supporting various administrative tasks. Candidates should have strong organizational skills, communication proficiency, and knowledge of Word and Excel. This position offers a competitive salary, discretionary bonuses, gym membership, and opportunities for personal development.

Benefits

Competitive salary

Discretionary annual bonus

Incremental holiday allowance

Staff discount on retail purchases

Gym membership

Personal development opportunities

Qualifications

• Ability to communicate confidently at all levels.
• Knowledge of gym equipment is preferred but not essential.
• Strong organizational and administrative skills.

Responsibilities

• Liaise with service providers to coordinate maintenance.
• Manage purchase orders and invoice reconciliation.
• Support various administrative tasks across departments.

Skills

Computer literacy

Strong organisation skills

Excellent communication skills

Ability to prioritize

Knowledge of gym equipment

Tools

Word

Excel

Access databases

Job description

Job description

Reporting to the Equipment Manager, the Gym Equipment Administrator at JD Gyms is responsible for coordinating maintenance and liaising with suppliers and service providers for the JD Gyms Estate.

Job Title – Gym Equipment Administrator - JD Gyms

Location – JD Gyms Wigan Fitness House

Working hours – Monday to Friday, 9:00am to 5:00pm.

Responsibilities

Primary responsibility is to liaise with preferred service providers to assist in coordinating reactive and planned maintenance activities.

Additional responsibilities

• Financial / Commercial
  • Co‑ordination of purchase ordering for reactive maintenance and planned maintenance.
  • Invoice reconciliation, aiding resolution to invoice disputes and invoice recording.
  • Support with purchase order process.
  • Co‑ordination of supplier agreements as requested by line managers.
  • Liaise with our insurers regarding claims, including responding to correspondence and other information.
  • Co‑ordination of purchase ordering for capital projects, invoice reconciliation & recording.
• Strategic & Operational
  • Co‑ordination of general enquiries into the Property department.
  • Departmental administration to include database management, invoice procedure, meeting and service provider movements, monitoring updating, and publishing records, and coordination of supplier agreements.
  • Liaise with Clubs and internal departments to provide a professional and efficient service.
  • Provide any other administration duties as required ref holiday cover.
• People & Development
  • Supporting the team as required.
  • Helping team to hit deadlines for reporting.
  • Support the Department Functions and assist in promoting the highest standards that are enforced and maintained throughout the company.
• Customer & Culture
  • Drive culture of continuous improvement in systems and process.
  • Challenge where you see that systems and process do not achieve JD Standards.
  • Respond to written correspondence and phone calls from Clubs and external parties.
• Systems & Process
  • Make use of available systems to maximise team effectiveness.
  • Maintain all databases and logging systems.
  • Develop and manage new reports as required.
  • Produce the daily report.

What We're Looking For

• Computer literate, typing ability and knowledge of Word, Excel and Access databases.
• Strong organisation and administrative skills.
• Ability to prioritize.
• Excellent communication skills.
• Confident communicator at all levels.
• Knowledge of gym equipment is preferred but not essential.

Benefits

• Competitive salary
• Discretionary annual bonus
• Incremental holiday allowance
• Staff discount on qualifying purchases across Group retail stores and online
• Exclusive colleague bike discount scheme
• Gym membership
• Personal development opportunities to learn and develop at work
• Access to apprenticeships and accredited qualifications

How to Apply

If you are interested in this position, please press the Apply Now button.

Due to the high volumes of applications our opportunities attract, it takes time to review them all. If you do not hear back within two weeks of your application, please consider your application to have been unsuccessful on this occasion.

Applications that meet the skills criteria will be contacted for a 1st stage meeting with the talent team. Shortlisted candidates will then be invited to interview with the hiring manager.

Thank you again for your time.