Group Reservations Coordinator

TN United Kingdom; Blackburn; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a Group Reservations Coordinator to enhance client relationships and manage group bookings. In this full-time role, you will support the Hotels Business Development Executive and ensure smooth operations across the hotels division. Your responsibilities will include handling inquiries, providing timely responses, and maintaining accurate records. The company offers a supportive environment with opportunities for career progression, including access to earnings as you work, generous leave, and various employee benefits. Join a team that values your contributions and fosters professional growth.

Benefits

Wagestream

Enhanced maternity and paternity pay

Health cash plan

Employee Assistance Programme

33 days annual leave

Discounted accommodation

Pension & Life assurance

Long service awards

Qualifications

• Excellent interpersonal and communication skills are essential.
• Strong organizational skills and attention to detail required.

Responsibilities

• Liaising with agents for group and tour enquiries.
• Managing administrative processes for each booking.
• Building relationships with clients and agents.

Skills

Interpersonal skills

Communication skills

Organizational skills

Microsoft Office proficiency

Customer service

Tools

Opera

Reslynx

Job description

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Group Reservations Coordinator, Blackburn

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Client:

Cottons Hotel & Spa

Location:

Blackburn, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

078a779156be

Job Views:

10

Posted:

26.04.2025

Expiry Date:

10.06.2025

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Job Description:

We are seeking a Group Reservations Coordinator who can build strong relationships with clients through regular contact by telephone, e-mail and in person, actively seeking client feedback and sales leads wherever possible.

You will support our Hotels Business Development Executive in managing the day-to-day administrative function of the groups and tours segment across our hotels division.

Your day to day activities will include:

• Liaising with agents to deal with group and tour enquiries across all hotels
• Supporting with group reservation handling
• Providing accurate and timely responses to clients, agents and our internal teams
• Inputting all group bookings to the PMS ensuring follow ups are made
• Relationship building with clients and agents
• Converting enquiries
• Developing strong knowledge of our product; rooms, features, amenities, rates and cancellation terms
• Managing the administrative processes of each booking, including communications with the booker until handed over to the hotel
• Tracking and reporting on enquiries taken
• Highlighting any potential sales leads
• Getting involved in wider business projects where required
• Participating in training sessions to enhance product knowledge and reservations software proficiency

What are we looking for:

• Excellent interpersonal and communication skills (both written and verbal) with a professionaland approachable manner are essential for the role as you will be working closely with clients, agents and internal teams.
• A self-motivated individual with the ability to work on their own initiative as well as part of a team with the aim of supporting colleagues and clients. You will be able to take ownership of tasks and follow them through to conclusion.
• You will have a positive attitude and willingness to help and assist others and the demands of the business.
• A flexible approach is required as this is a full-time role, 5 days over 7. The position may require some weekend and evening working to meet the needs of the business and may also include visits away to our other hotels and for expo attendance.
• Strong organisational skills are essential with the ability to multi-task and have a high level of attention to detail.
• You will be competent in Microsoft Office. Experience of Opera or Reslynx is preferred, however not essential as training can be given

The position is a Head Office role but working from our Cottons Hotel & Spa, Knutsford.

In return, we are offering a rewarding role with scope for career progression along with;

• A fun, engaging and supportive environment where you will receive the training and support to develop and progress
• Wagestream - the ability to access up to 40% of your wages as you earn them each week
• Enhanced maternity and paternity pay
• Health cash plan with access to discounted perks and high street discounts
• Employee Assistance Programme
• 33 days annual leave
• Discounted accommodation, food and drink in our beautiful properties across the country
• Pension & Life assurance
• Long service awards, including free meals and free stays with your friends or family