Graduate Co-ordinator

Katie Bard; West Midlands; On-site; GBP 21,000 - 30,000; Full time

Job summary

Katie Bard in South Birmingham is seeking a proactive Graduate Coordinator to join a well-established organisation. The role blends front-of-house duties, office coordination and administrative support, creating a welcoming environment and ensuring smooth office operations.

The ideal candidate will be organised, proactive and capable of handling multiple tasks while delivering excellent service and support across departments.

Qualifications

• Experience in front-of-house, office coordination or administrative roles.
• Strong communication and organisational skills.
• Proactive, hands-on approach with ability to multitask and prioritise.

Responsibilities

• Coordinate internal events and support planning and delivery of business activities.
• Liaise with external suppliers and build effective working relationships.
• Manage meeting room bookings and coordinate travel arrangements.
• Organise accommodation, catering and hospitality requirements.
• Oversee incoming/outgoing post, deliveries and general office correspondence.
• Monitor office supplies, place orders and maintain stock levels.
• Act as first point of contact for telephone enquiries, visitors and correspondences.
• Build relationships with colleagues across departments to support communication.
• Provide administrative support to senior management and assist with ad hoc projects.

Skills

Front-of-house experience

Office coordination

Administrative support

Communication skills

Tools

Microsoft Excel

Job description

An exciting opportunity has arisen for an enthusiastic, organised and proactive Graduate Coordinator to join a well-established, forward-thinking organisation based in South Birmingham, with on-site parking available.

Renowned for its strong reputation within its sector, the organisation is looking for a professional and motivated individual who is keen to develop their career within a dynamic business environment.

With a strong emphasis on integrity, collaboration, continuous improvement and delivering an exceptional service, this is a varied and rewarding position where you will play an important role in supporting the day-to-day operations of the business.

The role combines front-of-house duties, office coordination and administrative support, providing exposure to a variety of business functions. Acting as the first point of contact for visitors and callers, you will help create a welcoming and professional environment while ensuring the smooth coordination of office activities, meetings and events.

Your responsibilities will include:

• Coordinating internal events and supporting the planning and delivery of business activities.
• Liaising with external suppliers and building effective working relationships.
• Managing meeting room bookings and coordinating business travel arrangements.
• Organising accommodation, catering and hospitality requirements.
• Overseeing incoming and outgoing post, deliveries and general office correspondence.
• Monitoring office supplies, placing orders and maintaining stock levels.
• Acting as the first point of contact for telephone enquiries, visitors and incoming correspondence.
• Building relationships with colleagues across different departments to support effective communication and collaboration.
• Providing administrative and organisational support to senior management.
• Assisting with ad hoc projects and wider business initiatives, gaining valuable exposure to different areas of the organisation.

The ideal candidate will have previous experience in a front-of-house, office coordination or administrative role, with a proactive and hands-on approach to their work. You will have excellent telephone manner and communication skills, a professional and friendly attitude, and the ability to manage multiple tasks effectively. Good IT skills are essential, including proficiency in Microsoft Excel and other office software.

This is a fantastic opportunity for someone who enjoys a varied role, takes pride in creating a positive first impression and is keen to develop their skills within a professional and supportive business environment.