Governance Administrator

Vivid Housing; Plymouth; Hybrid; GBP 23,000 - 28,000; Full time

Benefits offered by this job

26 days holiday

Annual bonus (pro rata)

Contributory pension 6% (7–10% matched

Life assurance 3x salary

Private medical insurance

Medicash health plan

Enhanced parental leave

Counselling & financial information

Electric car scheme

Learning & mentoring programmes

Job summary

VIVID is seeking a Governance Administrator for a 12-month fixed-term contract. The role is full-time (37 hours per week) with at least 20% office-based to promote collaboration within the governance team and company secretarial function.

You’ll coordinate meetings, manage governance records, and support high-quality governance services across the organisation. A highly organised, detail-oriented administrator with strong communication skills is ideal.

Qualifications

• Highly organised administrator with excellent attention to detail.
• Strong communication and interpersonal skills.
• Experience in administrative, governance, company secretarial or compliance-related environment would be beneficial.

Responsibilities

• Arrange and support Board and Committee meetings.
• Prepare and distribute meeting minutes and documents.
• Maintain governance documentation and registers.
• Manage diary commitments for governance activities.
• Ensure records are accurately maintained and compliant.

Skills

Organisational skills

Attention to detail

Communication skills

Multitasking

Tools

Microsoft Office

Job description

We’re VIVID! –We offer a vibrant, friendly, inclusive culture that supports and attracts the best people!
We’re looking for a Governance Administrator to join our team! This is a 12-month fixed term contract opportunity, and is full-time working 37 hours a week, with a minimum of 20% of this to be office based to promote collaboration and team working within the governance team, the company secretarial function, as well as and other colleagues across the business.

Want to know what we can offer you?

• 26 days holiday (plus bank holidays) pro rata, with the opportunity to buy or sell annual leave
• Annual discretionary company performance-related bonus, rewarding our collective success (pro rata)
• A generous contributory pension of 6%. We’ll match employee contributions between 7% and 10%
• Life assurance paid at x 3 annual salary
• Private medical insurance
• Health care cash plan called Medicash
• Enhanced pay for maternity, paternity, adoption and shared parental leave
• Access to counselling, legal and financial information
• Electric car scheme
• Huge variety of in-house & e-learning courses and a range of coaching and mentoring programmes

Here’s the facts about the role:

As a Governance Administrator you'll provide essential support to ensure the smooth and effective operation of our Board, Committees and wider governance functions. Working closely with the Assistant Company Secretary and colleagues across the organisation, you'll play a key role in coordinating meetings, managing governance records and supporting the delivery of high-quality governance services.

In this varied role, you'll be responsible for arranging and supporting Board and Committee meetings, preparing and distributing meeting minutes/documents, maintaining governance documentation and registers, managing diary commitments and ensuring records are accurately maintained. You'll also support a range of governance activities, helping to ensure the organisation remains well-governed and compliant.

The ideal candidate will be a highly organised administrator with excellent attention to detail and the ability to manage multiple priorities while meeting deadlines. You'll have strong communication and interpersonal skills, be confident using Microsoft Office applications, and demonstrate discretion when handling confidential information. You'll be proactive, adaptable and capable of building positive working relationships with colleagues and stakeholders at all levels. Previous experience in an administrative, governance, company secretarial or compliance-related environment would be beneficial, but most importantly you'll bring a commitment to delivering a professional and efficient service and will be willing to learn the role. You'll join a supportive team where you'll have the opportunity to broaden your governance knowledge, develop professionally and make a meaningful contribution to the organisation's success. If you thrive in a role where organisation, accuracy and collaboration are key, we'd love to hear from you.

Interviews are due to take place WC 16 November (subject to change)