Governance Coordinator (12-Month FTC)

VIVID; Portsmouth; On-site; GBP 32,000 - 40,000; Full time

Benefits offered by this job

26 days holiday pro rata

Annual discretionary bonus (pro rata)

6% pension with employer match 7–10%

Life assurance x3 annual salary

Private medical insurance

Medicash health care plan

Enhanced pay for parental leave

Counselling/legal/financial support

Electric car scheme

In-house & e-learning courses

Coaching & mentoring programmes

Job summary

VIVID is seeking a Governance Administrator to support the Board, Committees and governance functions. This 12-month fixed-term, full-time role (37 hours/week) includes at least 20% office-based work to promote collaboration within the governance team and company secretarial function.

You will coordinate meetings, prepare minutes, maintain governance records, and assist with diary management to ensure compliant and well-governed operations.

Qualifications

• Highly organised administrator with strong attention to detail and ability to manage multiple priorities.
• Excellent written and verbal communication skills with discretion when handling confidential information.
• Experience in governance, company secretarial or compliance-related environments is beneficial.

Responsibilities

• Coordinate Board and Committee meetings and deliverables.
• Prepare and distribute minutes, documents and governance records.
• Maintain registers and governance documentation; manage diary commitments.
• Support governance activities to ensure compliance and transparency.
• Collaborate with the Company Secretary and stakeholders across the organisation.

Skills

Organisational skills

Attention to detail

Strong communication

Proactive

Discretion

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

VIVID is seeking a Governance Administrator to support the Board, Committees and governance functions. This 12-month fixed-term, full-time role (37 hours/week) includes at least 20% office-based work to promote collaboration within the governance team and company secretarial function.

You will coordinate meetings, prepare minutes, maintain governance records, and assist with diary management to ensure compliant and well-governed operations.