Governance Administrator

VIVID; Portsmouth; Sur place; GBP 32 000 - 40 000; Plein temps

Avantages offerts par ce poste

26 days holiday pro rata

Annual discretionary bonus (pro rata)

6% pension with employer match 7–10%

Life assurance x3 annual salary

Private medical insurance

Medicash health care plan

Enhanced pay for parental leave

Counselling/legal/financial support

Electric car scheme

In-house & e-learning courses

Coaching & mentoring programmes

Résumé du poste

VIVID is seeking a Governance Administrator to support the Board, Committees and governance functions. This 12-month fixed-term, full-time role (37 hours/week) includes at least 20% office-based work to promote collaboration within the governance team and company secretarial function.

You will coordinate meetings, prepare minutes, maintain governance records, and assist with diary management to ensure compliant and well-governed operations.

Qualifications

• Highly organised administrator with strong attention to detail and ability to manage multiple priorities.
• Excellent written and verbal communication skills with discretion when handling confidential information.
• Experience in governance, company secretarial or compliance-related environments is beneficial.

Responsabilités

• Coordinate Board and Committee meetings and deliverables.
• Prepare and distribute minutes, documents and governance records.
• Maintain registers and governance documentation; manage diary commitments.
• Support governance activities to ensure compliance and transparency.
• Collaborate with the Company Secretary and stakeholders across the organisation.

Connaissances

Organisational skills

Attention to detail

Strong communication

Proactive

Discretion

Outils

Microsoft Word

Microsoft Excel

PowerPoint

Description du poste

We’re VIVID! -We offer a vibrant, friendly, inclusive culture that supports and attracts the best people!

We’re looking for a Governance Administrator to join our team! This is a 12-month fixed term contract opportunity, and is full-time working 37 hours a week, with a minimum of 20% of this to be office based to promote collaboration and team working within the governance team, the company secretarial function, as well as and other colleagues across the business.

Want to know what we can offer you?

• 26days holiday (plus bank holidays) pro rata, with the opportunity to buy or sell annual leave
• Annual discretionary company performance-related bonus, rewarding our collective success (pro rata)
• A generous contributory pension of 6%.We’llmatch employee contributions between 7% and 10%
• Life assurance paid at x 3 annual salary
• Private medical insurance
• Health care cash plan calledMedicash
• Enhanced pay for maternity, paternity,adoptionand shared parental leave
• Access to counselling,legaland financial information
• Electric car scheme
• Huge varietyof in-house & e-learning courses and a range of coaching and mentoring programmes

Here’s The Facts About The Role

As a Governance Administrator you'll provide essential support to ensure the smooth and effective operation of our Board, Committees and wider governance functions. Working closely with the Assistant Company Secretary and colleagues across the organisation, you'll play a key role in coordinating meetings, managing governance records and supporting the delivery of high-quality governance services.

In this varied role, you'll be responsible for arranging and supporting Board and Committee meetings, preparing and distributing meeting minutes/documents, maintaining governance documentation and registers, managing diary commitments and ensuring records are accurately maintained. You'll also support a range of governance activities, helping to ensure the organisation remains well-governed and compliant.

The ideal candidate will be a highly organised administrator with excellent attention to detail and the ability to manage multiple priorities while meeting deadlines. You'll have strong communication and interpersonal skills, be confident using Microsoft Office applications, and demonstrate discretion when handling confidential information. You'll be proactive, adaptable and capable of building positive working relationships with colleagues and stakeholders at all levels. Previous experience in an administrative, governance, company secretarial or compliance-related environment would be beneficial, but most importantly you'll bring a commitment to delivering a professional and efficient service and will be willing to learn the role. You'll join a supportive team where you'll have the opportunity to broaden your governance knowledge, develop professionally and make a meaningful contribution to the organisation's success. If you thrive in a role where organisation, accuracy and collaboration are key, we'd love to hear from you.

Interviews are due to take place WC 16 November (subject to change)