Company Secretary Assistant

Searchandselect; Douglas; On-site; GBP 18,000 - 26,000; Full time

Job summary

Our client seeks a Company Secretary Assistant to join their team. This role supports the Company Secretarial Team with governance administration, board and committee support, and statutory record keeping.

You will gain practical experience through hands-on involvement in meeting cycles, action tracking, and governance processes, with study support for CGI/Chartered Governance qualifications. Key activities include maintaining records, preparing board materials, tracking actions, and ensuring

Qualifications

• Educated to A-Level or equivalent and eager to learn.
• Experience in corporate administration or similar administrative role.
• Studying towards CGI/Chartered Governance qualification (desirable).
• Strong verbal and written communication; able to engage with diverse audiences.
• Proactive, highly self-motivated and able to prioritise workload.
• Proficient with Word, Outlook, SharePoint, PowerPoint and Excel.

Responsibilities

• Support board, committee and governance meetings as part of a trainee development role.
• Assist with maintaining company secretarial records and statutory registers.
• Help prepare and organise meeting materials and governance updates.
• Track actions from meetings to ensure timely follow-up.
• Assist with statutory filings and regulatory returns.
• Support entity administration and maintain governance data.
• Develop governance reporting tools and board reporting templates.
• Learn company secretarial procedures and governance standards.

Skills

A-Level

Governance

Board support

SharePoint

MS Office

Education

A-Level or equivalent

CGI/Chartered Governance qualification (desirable)

Tools

Microsoft Word

Microsoft Outlook

SharePoint

Microsoft PowerPoint

Microsoft Excel

Job description

Our client seeks a Company Secretary Assistant to join their team.

This role supports the Company Secretarial Team with the effective administration of the governance framework, while providing structured exposure to the responsibilities. The role is focused on developing practical experience in board and committee support, statutory and corporate record keeping, entity administration, regulatory filings, governance reporting and the maintenance of company secretarial systems and records. The successful candidate will be supported to build technical knowledge, professional judgement and governance skills through hands‑on involvement in meeting cycles, board materials, action tracking, statutory registers and wider company secretarial processes.

Key Responsibilities:

• Support board, committee and governance meetings as part of a structured trainee development role, including scheduling, agenda preparation, board pack collation and circulation.
• Assist with the maintenance of company secretarial records, statutory registers, governance trackers and corporate records, developing an understanding of good governance practice and statutory record keeping requirements.
• Support the preparation, review and organisation of meeting materials, governance updates, action logs and supporting papers, learning how information is presented to boards and committees.
• Track actions and information requests arising from board, committee and governance meetings, helping to ensure timely follow-up and clear accountability.
• Assist with statutory and regulatory filings, notifications and returns, gaining practical experience of corporate compliance obligations and governance deadlines.
• Support entity administration activities, including maintaining company information, director and officer records, group structure information and other corporate governance data.
• Develop and maintain governance reporting mechanisms, including Excel spreadsheets, action trackers, entity records and board reporting tools, with guidance from senior members of the team.
• Build knowledge of company secretarial procedures, governance standards and listed company administration through supervised practical work and professional development.
• Collate data to support quarterly governance reporting for the relevant companies, including board reporting, committee reporting, as well as ad‑hoc reports where required.
• Support the Company Secretarial Team with board pack collation, minute and action tracking, record keeping and data management through relevant internal systems.
• Assist with the maintenance and improvement of company secretarial processes, templates, calendars and checklists, contributing ideas as knowledge and confidence develop.

Key Skills and Experience:

• Educated to A-Level standard (or equivalent) and a willingness to learn and develop professionally.
• Previous experience in corporate administration or a similar administrative role, with an interest in developing as a governance professional.
• Currently studying towards, or willing to study towards, a CGI/Chartered Governance qualification, with study support available subject to the applicable study support policy - Desirable.
• Ability to build positive working relationships with colleagues.
• Highly self-motivated, with a willingness to participate in and actively support process improvements.
• Strong verbal and written communication skills, with the ability to engage effectively with a wide range of audiences.
• Proactively manage and prioritise own workload in line with governance calendars, board and committee cycles, filing deadlines, study commitments and departmental needs.
• Ability to manage own performance in a busy and challenging environment.
• Competent in Microsoft applications, including Word, Outlook, SharePoint, PowerPoint and Excel.
• Knowledge of SharePoint.

Quote job ref: 16825