GMP Documentation & Admin Specialist

TipTopJob; Swindon; On-site; GBP 28,000 - 32,000; Full time

Job summary

TipTopJob in Swindon is seeking an Admin Documentation Specialist to support the Engineering Operations team in a regulated manufacturing environment. You will oversee maintenance documentation, vendor coordination, and routine administrative tasks to ensure accuracy and regulatory compliance.

The role is onsite, 37.5 hours per week, on a 12-month contract, with a pay rate aligned to GBP hourly ranges. GMP/GDP familiarity and strong technical writing are highly valued.

Qualifications

• 5–7 years of experience in administration, technical documentation or engineering support.
• Experience in pharmaceutical, life sciences or regulated manufacturing is preferred.
• Strong technical writing skills with meticulous attention to detail.
• Proficiency in Word, Excel, PowerPoint and document management systems.
• Knowledge of GMP/GDP is advantageous.
• High school diploma or equivalent qualification in business or technical subject.

Responsibilities

• Draft, format, edit and update SOPs, work instructions and forms.
• Coordinate vendor quotes, purchase requisitions and site training.
• Maintain CMMS records and equipment spare data; develop procedures from manuals.
• Ensure service reports, certificates and compliance records are complete and inspection-ready.

Skills

Strong technical writing

Attention to detail

Proficiency in Microsoft Office

Familiarity with document management

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Document management systems

Job description

TipTopJob in Swindon is seeking an Admin Documentation Specialist to support the Engineering Operations team in a regulated manufacturing environment. You will oversee maintenance documentation, vendor coordination, and routine administrative tasks to ensure accuracy and regulatory compliance.

The role is onsite, 37.5 hours per week, on a 12-month contract, with a pay rate aligned to GBP hourly ranges. GMP/GDP familiarity and strong technical writing are highly valued.