Global Team Assistant - Sales & Trading (Flexible Hours)

Morgan Stanley; Greater London; On-site; GBP 28,000 - 40,000; Full time

Benefits offered by this job

Flexible working arrangements

Job summary

Morgan Stanley in London is seeking a proactive Team Assistant to support a senior global desk. You will manage complex calendars, coordinate travel and meetings, and handle confidential information with discretion.

The role offers exposure to a multinational team and opportunities for professional growth within a structured, supportive environment. Core hours are 8:00 to 17:30, with flexibility as business needs evolve.

Responsibilities

• First point of contact for teams and clients, handling requests efficiently and politely.
• Extensive diary management: schedule meetings, calls, interviews and manage calendars with changing priorities.
• Arrange complex travel itineraries, co-ordinating airlines, hotels, trains and car arrangements.
• Visa arrangement coordination.
• Organise room bookings and catering for internal and external events.
• Provide phone coverage using Dealerboard and Cisco phones, supporting other assistants as needed.
• Organise conference calls and video conferences for the team.
• Prepare and process expense reports in line with policy and resolve expense-related issues.
• Prepare and process invoices to meet payment deadlines and resolve invoice issues.
• Maintain accurate client information in databases/spreadsheets.
• Create and format presentation materials using Word, Excel and PowerPoint.
• Maintain confidentiality across workload.
• Core hours 8:00–17:30 with flexibility as required.

Job description

Morgan Stanley in London is seeking a proactive Team Assistant to support a senior global desk. You will manage complex calendars, coordinate travel and meetings, and handle confidential information with discretion.

The role offers exposure to a multinational team and opportunities for professional growth within a structured, supportive environment. Core hours are 8:00 to 17:30, with flexibility as business needs evolve.