Executive Assistant to FID Team – London

935 MS & Co Intl Plc - UK; Greater London; Hybrid; GBP 28,000 - 42,000; Full time

Job summary

Morgan Stanley in London is seeking a proactive Team Assistant to support busy traders and desks. You will manage diaries, arrange complex travel, coordinate conferences, and handle expense and invoice processing with discretion and accuracy.

The role demands strong organisation, the ability to work under pressure on a trading floor, and quick learning of new systems. Flexibility and attention to detail are essential in this fast-paced environment.

Qualifications

• Excellent understanding of urgency.
• Ability to work quickly and accurately under pressure in a trading floor environment.
• Ability to work independently.
• Ability to pick up new systems quickly.
• Ability to organise and prioritise complicated travel.
• Excellent attention to detail.

Responsibilities

• First point of contact for teams and clients; manage requests efficiently and politely.
• Extensive diary management; schedule meetings, conference calls, and interviews.
• Pro-actively manage changing schedules and conflicting requests.
• Arrange complex travel itineraries and related logistics.
• Manage room bookings, catering, and conference calls.
• Process and reconcile expenses and invoices.
• Maintain client databases and ensure data accuracy.
• Prepare presentation material using Word, Excel, and PowerPoint.
• Support flexibility in core hours (8:00–17:30) as hours may shift.

Skills

Diary management

Time management

Attention to detail

Work under pressure

Independent worker

Travel coordination

Tools

Office software

Job description

Morgan Stanley in London is seeking a proactive Team Assistant to support busy traders and desks. You will manage diaries, arrange complex travel, coordinate conferences, and handle expense and invoice processing with discretion and accuracy.

The role demands strong organisation, the ability to work under pressure on a trading floor, and quick learning of new systems. Flexibility and attention to detail are essential in this fast-paced environment.