Fixed Income Division – Professional, SPG Team Assistant (London)

935 MS & Co Intl Plc - UK; Greater London; Hybrid; GBP 28,000 - 42,000; Full time

Job summary

Morgan Stanley in London is seeking a proactive Team Assistant to support busy traders and desks. You will manage diaries, arrange complex travel, coordinate conferences, and handle expense and invoice processing with discretion and accuracy.

The role demands strong organisation, the ability to work under pressure on a trading floor, and quick learning of new systems. Flexibility and attention to detail are essential in this fast-paced environment.

Qualifications

• Excellent understanding of urgency.
• Ability to work quickly and accurately under pressure in a trading floor environment.
• Ability to work independently.
• Ability to pick up new systems quickly.
• Ability to organise and prioritise complicated travel.
• Excellent attention to detail.

Responsibilities

• First point of contact for teams and clients; manage requests efficiently and politely.
• Extensive diary management; schedule meetings, conference calls, and interviews.
• Pro-actively manage changing schedules and conflicting requests.
• Arrange complex travel itineraries and related logistics.
• Manage room bookings, catering, and conference calls.
• Process and reconcile expenses and invoices.
• Maintain client databases and ensure data accuracy.
• Prepare presentation material using Word, Excel, and PowerPoint.
• Support flexibility in core hours (8:00–17:30) as hours may shift.

Skills

Diary management

Time management

Attention to detail

Work under pressure

Independent worker

Travel coordination

Tools

Office software

Job description

FID - Team Assistant - SPG London

About Morgan Stanley Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. As a market leader, the talent and passion of our people is critical to our success. Together, we share a common set of values rooted in integrity, excellence, and strong team ethic. We can provide a superior foundation for building a professional career – a place for people to learn, to achieve and grow. A philosophy that balances personal lifestyles, perspectives and needs is an important part of our culture. Global institutions. Cutting-edge hedge funds. Industry innovators. All turn to Morgan Stanley for sales, trading, and market-making services as we work to find new forms of investment to generate superior returns.

What will you be doing?

• First point of contact - act as point of contact for teams dealing efficiently and politely with requests from clients and other departments.
• Extensive Diary management – Arrangement of meetings/conference calls/interview schedules and management of calendar.
• Pro-actively manage constantly changing schedules, prioritising time-sensitive tasks, and pre-empting conflicting requests.
• Extensive Travel – complex itineraries for trips.
• Good knowledge of travel networks, airlines, hotels, train systems, cars etc.
• Visa Arrangement.
• Room Bookings – organise room bookings and catering internal and external.
• Phone Coverage – extensive phone coverage using the Dealerboard & Cisco phone as well as covering other assistants’ phones.
• Conference Calls – organise conference calls/video conferences for entire team.
• Expense Management - Preparation and processing of complicated expense reports in a timely fashion ensuring adherence to Firm and Sales & Trading policy. Able to use initiative to resolve expense related issues when they arise.
• Invoice Management –Preparation and processing of complicated invoices to meet payment deadlines. Able to use initiative to resolve invoice related issues when they arise.
• Databases/Spreadsheets - Maintaining accurate client information and update Firm client information.
• Presentation Material and Documentation - Provide intermediate to advanced levels of Word, Excel & PowerPoint for presentation material preparation. Maintain confidentiality on all aspects of workload.
• Core hours: 8-5:30pm but must be flexible as hours can change.

What we’re looking for:

• Excellent understanding of urgency.
• Ability to work quickly and accurately under pressure in a trading floor environment.
• Ability to work independently.
• Ability to pick up new systems quickly.
• Ability to organise and prioritise complicated travel.
• Excellent attention to detail.

Skills that will help you in the role:

• Strong work ethic.
• Strong organizational skills.
• Adaptive communication style.

Flexible work statement: Interested in flexible working opportunities? Morgan Stanley empowers employees to have greater freedom of choice through flexible working arrangements. Speak to our recruitment team to find out more.

Internal Applicants:

Internal mobility can be a way to grow your career and realize your professional potential. Typically, you must be in your position for at least 18 months and performing satisfactorily before applying for another job at the Firm. Internal applicants can find out more regarding career navigation, mobility guidelines and policy on our employee portal by clicking here.

Equal opportunities statement:

Morgan Stanley is an equal opportunities employer. We work to provide a supportive and inclusive environment where all individuals can maximize their full potential. Our skilled and creative workforce is comprised of individuals drawn from a broad cross section of the global communities in which we operate and who reflect a variety of backgrounds, talents, perspectives, and experiences. Our strong commitment to a culture of inclusion is evident through our constant focus on recruiting, developing, and advancing individuals based on their skills and talents.

WHAT YOU CAN EXPECT FROM MORGAN STANLEY:

At Morgan Stanley, we raise, manage and allocate capital for our clients – helping them reach their goals. We do it in a way that’s differentiated – and we’ve done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work. To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser.

Certified Persons Regulatory Requirements:

If this role is deemed a Certified role and may require the role holder to hold mandatory regulatory qualifications or the minimum qualifications to meet internal company benchmarks.

Flexible work statement Interested in flexible working opportunities? Morgan Stanley empowers employees to have greater freedom of choice through flexible working arrangements. Speak to our recruitment team to find out more.

Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents. Our workforce reflects a broad cross-section of the global communities in which we operate, bringing a variety of backgrounds, talents, perspectives, and experiences. For more information, please visit: https://www.morganstanley.com/people-opportunities/eeo.

At Morgan Stanley, we advise, originate, trade, manage and distribute capital for people, governments and institutions, always with a standard of excellence and guided by our core values. Morgan Stanley is dedicated to providing first-class service to our clients, in a way that reflects our commitment to creating a more sustainable future and fostering stronger communities around the world. In each line of business, we strive to demonstrate our belief in the power of transformative thinking, innovative strategies and leading-edge solutions—and in the ability of capital to work for the benefit of all society.