Operations Coordinator

Blue Energy; City of Edinburgh; On-site; GBP 26,000 - 34,000; Full time

Job summary

Blue Energy is seeking an Operations Coordinator in Edinburgh to support daily operations, facilities, and project tracking across UK, US, and global offices. You’ll maintain documentation, coordinate travel, and assist executives with scheduling and communications.

The role requires strong organization, proactive problem-solving, and excellent communication across time zones. You will work closely with the UK Office Manager and broader team to sustain operational excellence in a fast-paced

Qualifications

• Experience providing administrative and operational support.
• Ability to coordinate across multiple departments and time zones.
• Proficiency with Microsoft 365 apps (Teams, SharePoint, Excel, Word, PowerPoint, Outlook).
• Discretion with confidential information and executive support duties.

Responsibilities

• Support daily operations, facilities, and vendor coordination.
• Coordinate travel, meetings, and event logistics for staff and visitors.
• Prepare reports, dashboards, and internal documentation for leadership.
• Maintain trackers, asset registers, and internal systems.
• Assist with diary management and meeting minutes.

Skills

Highly organized

Strong communicator

Tech-literate

Proactive

Collaborative team player

Tools

SharePoint

Excel

PowerPoint

Outlook

Teams

Job description

Company Overview

Blue Energy’s mission is to unlock energy abundance, energy affordability, energy security, and turn-key decarbonization by developing the fastest path to deploying new nuclear MWs at scale. We are utilizing shipyard manufacturing supply chains and techniques from offshore oil and wind to reduce the cost of nuclear plants by over 60% and the manufacturing timeline to 24 months. Blue Energy is a platform technology that makes use of the latest NRC-approved reactors and is in negotiations with existing nuclear and industrial sites, enabling a much faster regulatory pathway to deploy our first unit. With our innovative centralized shipyard manufacturing approach, we can put nuclear power on a cost-reduction learning curve akin to wind, solar, and lithium-ion batteries.

Position Summary

The Operations Coordinator supports the daily running of Blue Energy’s operations, providing essential administrative, logistical, and process support across teams and projects. This role ensures smooth coordination between the UK, US, and global offices - keeping systems, documentation, and communications organized and up to date. Working closely with the UK Office Manager and executive team, the Operations Coordinator helps maintain operational excellence through structured processes, and proactive problem-solving.

Duties and Responsibilities

Office Management:

• Support the daily running of the operations, maintaining supplies, coordinating vendors, and ensuring smooth facilities operations.

• Manage administrative processes including purchase requests, expense tracking, and office inventory.

• Assist with health & safety and facilities compliance, ensuring records and actions are maintained.

• Coordinate travel bookings, meeting logistics, and event arrangements for staff and visitors.

• Maintain accurate operational records such as supplier lists, asset registers, and internal trackers.

• Provide administrative support for internal systems, licences, and subscriptions management.

Executive Support:

• Provide scheduling and logistical assistance to executive leadership and senior management when required.

• Support travel coordination, itineraries, and meeting preparation for visiting executives and leadership events.

• Prepare and format correspondence, reports, and presentation materials.

• Assist with diary management, meeting minutes, and action tracking.

• Handle confidential information with discretion and professionalism.

Project & Tracking Support:

• Support project teams by maintaining trackers, timelines, and documentation in SharePoint

• Monitor progress on key operational or cross-functional initiatives, ensuring deadlines are met and stakeholders updated.

• Help prepare internal reports, dashboards, and progress summaries for leadership review.

• Coordinate input from multiple departments to ensure accurate and timely project reporting.

Documentation & Process Management:

• Maintain controlled documentation and templates in SharePoint, ensuring version control and proper access management.

• Support the implementation and updating of internal policies, processes, and registers.

• Ensure consistent file organisation and naming conventions across shared systems.

• Assist with preparing documentation for licensing, compliance, and operational audits.

• Identify and suggest process improvements to enhance efficiency and consistency across office

Skills and Competencies

• Highly organised and detail-focused, with a structured approach to managing multiple priorities.

• Strong communicator, comfortable liaising across departments and time zones.

• Tech-literate and confident using Microsoft 365 (Teams, SharePoint, Excel, Word, PowerPoint, and Outlook).

• Proactive and reliable, able to anticipate needs and work independently when required.

• Collaborative team player, contributing positively to a global and fast-paced work environment.

• Strong documentation and data management discipline, maintaining clarity and compliance.

• Calm and professional under pressure, with a flexible, solutions-driven mindset.

• Discreet and trustworthy, particularly when handling executive or confidential information.

• Eager to learn and improve, with an eye for process optimisation and operational efficiency.

Position Scope:

• Work Hours: Monday – Friday

• Interaction: Works closely with UK Office Manager, Executives and Blue Energy wider team.

We look forward to your application and helping foster an era of safe, clean, affordable, and abundant energy.

Blue Energy is dedicated to building a diverse and inclusive workplace. If you’re excited about this role but your experience doesn’t perfectly align with every requirement, we encourage you to apply anyway. You might be the right candidate for this or other roles at Blue Energy now or in the future.

Job posting details for Operations Coordinator at Blue Energy in Edinburgh, United Kingdom, DC - Chevy Chase, MD. ClimateTechList gathers 9,000+ job openings from over 509 climate tech companies and updates them daily.