Operations & Projects Coordinator | Hybrid Role

BRUSH Group; Aviemore; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Competitive salary

26 days holiday + bank holidays

Hybrid working options

Life insurance

Enhanced Pension

Employee Assistance Programme

GP24 remote healthcare

BRUSHRewards

Bike2work

Long service awards

Professional development

Job summary

BRUSH Group is seeking an organised Operations Coordinator to back the Scotland-focused Power Solutions team. You will coordinate live projects, tenders, training, travel, procurement and reporting, keeping trackers up to date and ensuring information is current for project and site teams.

The role is office-based with a 40-hour week, Monday–Friday, 8:30am–5pm, supporting day-to-day operations, onboarding, timesheets and fleet management as part of a busy, collaborative environment.

Qualifications

• Minimum grade C in GCSE English and maths.
• Good written and verbal communication skills.
• Strong organisational skills.
• Ability to prioritise workload effectively and meet deadlines.
• Accuracy and attention to detail.
• Proficient in Microsoft Office (Word, Excel).
• Flexibility and willingness to take on different tasks as required.

Responsibilities

• Collate and coordinate business information across Operations, Commercial, Procurement, Engineering, HSEQ and site teams.
• Coordinate travel, accommodation and site visit arrangements for operational and project teams.
• Maintain project and operational trackers, action logs, meeting notes and follow-up records.
• Maintain training records, competence trackers and site requirement information.
• Arrange training, inductions, medicals, travel and accommodation where required.
• Support onboarding of new starters, including equipment, access and required documentation.
• Assist with timesheets, mileage and personnel records where required.
• Support with day-to-day operational coordination, as necessary.
• Raise purchase orders and requisitions in line with company policies.
• Maintain the procurement tracker to ensure accurate and up-to-date records.
• Support supplier onboarding and ensure required documentation is complete.
• Assist with invoice, purchase order and general commercial administration queries.
• Manage and maintain the office email inbox and SharePoint sites.
• Order and track office supplies, including stationery, PPE, and IT accessories.
• Handle incoming and outgoing post in a timely manner.
• Maintain the employee asset register, ensuring all issued equipment is logged and tracked.
• Process staff timesheets, working hours, and mileage records for payroll purposes.
• Coordinate travel arrangements for staff.
• Maintain the company training matrix to ensure all employee training records are current.
• Organise and book any required employee training courses, ensuring compliance with regulatory and operational requirements.
• Oversee the daily management of company vehicles.
• Ensure vehicle check sheets are completed and recorded accurately.
• Schedule regular servicing, MOTs, and inspections for all fleet vehicles.
• Coordinate with service providers for vehicle repairs and replacements when needed.
• Manage booking and return of temporary or replacement vehicles to avoid downtime.
• Support and participate in audits and accreditation activities.
• Carry out general HSE duties related to site operations, including fire alarm checks and basic safety inspections.
• Answer incoming telephone calls in a professional manner.
• Greet visitors and ensure they are directed or assisted appropriately.

Skills

Communication

Organisation

Time management

Attention to detail

MS Office

Education

GCSE English & Maths (grade C)

Tools

Microsoft Office

Job description

BRUSH Group is seeking an organised Operations Coordinator to back the Scotland-focused Power Solutions team. You will coordinate live projects, tenders, training, travel, procurement and reporting, keeping trackers up to date and ensuring information is current for project and site teams.

The role is office-based with a 40-hour week, Monday–Friday, 8:30am–5pm, supporting day-to-day operations, onboarding, timesheets and fleet management as part of a busy, collaborative environment.