Global HR Administrator: Onboarding & Payroll Specialist

ICR; Aberdeen City; On-site; GBP 23,000 - 29,000; Full time

Job summary

ICR is seeking an HR Administrator to join our Aberdeen HR team. You will provide high-quality administrative support across the full employee lifecycle, from recruitment and onboarding to changes and offboarding, ensuring HR documentation and systems are accurate and compliant.

You will work with a small, collaborative HR team, reporting to the HR Director, and help the day-to-day operations run smoothly while supporting our wider HR plan and global operations.

Qualifications

• HR administration experience or similar.
• Excellent communication and interpersonal skills.
• Great organisation and attention to detail.
• Ability to plan and juggle priorities in a global environment.
• Initiative to suggest improvements.
• Ability to build positive relationships with colleagues and stakeholders.
• Discretion and integrity when handling confidential information.
• Confident with Microsoft Office applications.
• A genuine interest in people and delivering HR service.

Responsibilities

• Maintaining HR systems (BambooHR and Onboard) and records to keep data accurate.
• Preparing HR documents including contracts, changes, and leavers.
• Monitoring HR inbox and directing requests.
• Providing admin support for HR processes and procedures.
• Payroll admin tasks including changes, timewriting, and reporting.
• Booking external training and maintaining training records.
• Scheduling medical and occupational health appointments and health surveillance.
• Producing ad-hoc and monthly HR reports.
• Supporting recruitment from adverts to interview coordination.
• Assisting with inductions, exit interviews and related paperwork for starters and leavers.
• Assisting with HR policies to ensure currency and compliance.
• Administering employee benefit schemes across global locations.
• Preparing employee communications as required.
• Raising purchase orders for HR activities.
• Providing admin support to HR projects as needed.

Skills

HR administration

Communication

Organisation

Prioritisation

Initiative

Relationship building

Discretion

MS Office

People focus

Education

HR degree

CIPD qualification

Tools

BambooHR

Onboard

SAP

Job description

ICR is seeking an HR Administrator to join our Aberdeen HR team. You will provide high-quality administrative support across the full employee lifecycle, from recruitment and onboarding to changes and offboarding, ensuring HR documentation and systems are accurate and compliant.

You will work with a small, collaborative HR team, reporting to the HR Director, and help the day-to-day operations run smoothly while supporting our wider HR plan and global operations.