HR Administrator

ICR; Aberdeen City; On-site; GBP 23,000 - 29,000; Full time

Job summary

ICR is seeking an HR Administrator to join our Aberdeen HR team. You will provide high-quality administrative support across the full employee lifecycle, from recruitment and onboarding to changes and offboarding, ensuring HR documentation and systems are accurate and compliant.

You will work with a small, collaborative HR team, reporting to the HR Director, and help the day-to-day operations run smoothly while supporting our wider HR plan and global operations.

Qualifications

• HR administration experience or similar.
• Excellent communication and interpersonal skills.
• Great organisation and attention to detail.
• Ability to plan and juggle priorities in a global environment.
• Initiative to suggest improvements.
• Ability to build positive relationships with colleagues and stakeholders.
• Discretion and integrity when handling confidential information.
• Confident with Microsoft Office applications.
• A genuine interest in people and delivering HR service.

Responsibilities

• Maintaining HR systems (BambooHR and Onboard) and records to keep data accurate.
• Preparing HR documents including contracts, changes, and leavers.
• Monitoring HR inbox and directing requests.
• Providing admin support for HR processes and procedures.
• Payroll admin tasks including changes, timewriting, and reporting.
• Booking external training and maintaining training records.
• Scheduling medical and occupational health appointments and health surveillance.
• Producing ad-hoc and monthly HR reports.
• Supporting recruitment from adverts to interview coordination.
• Assisting with inductions, exit interviews and related paperwork for starters and leavers.
• Assisting with HR policies to ensure currency and compliance.
• Administering employee benefit schemes across global locations.
• Preparing employee communications as required.
• Raising purchase orders for HR activities.
• Providing admin support to HR projects as needed.

Skills

HR administration

Communication

Organisation

Prioritisation

Initiative

Relationship building

Discretion

MS Office

People focus

Education

HR degree

CIPD qualification

Tools

BambooHR

Onboard

SAP

Job description

We are looking for an HR Administrator to join the ICR HR team in Aberdeen.

You will provide high-quality administrative support across the full employee lifecycle, from recruitment and onboarding to contractual changes and offboarding, keeping our HR documentation, processes and systems accurate and compliant.

We are a small, collaborative HR team supporting ICR’s global business. Working alongside our HR Advisor, you will be trusted, involved and valued from the start, helping our day-to-day operations run smoothly and supporting the delivery of our wider HR plan.

Reporting to the HR Director, who is passionate about the HR profession and developing people. You will have real support to grow your career with us.

The main tasks include:

• Maintaining HR systems (including BambooHR and Onboard), records and files, ensuring data is accurate and up to date.
• Preparing HR documentation including contracts, changes and leavers.
• Monitoring the HR Support inbox and handling or directing requests.
• Providing admin support for HR processes and procedures.
• Payroll admin including processing changes, updating timewriting and components in BambooHR, reporting and supporting global payroll processing.
• Booking external training, issuing joining instructions and maintaining training and competence records.
• Booking medical and occupational health appointments and supporting annual health surveillance.
• Preparing ad-hoc and monthly reporting within HR as required.
• Supporting recruitment, from preparing adverts and tracking applications to coordinating interviews.
• Supporting new starter and leaver processes, including inductions, exit interviews and associated paperwork.
• Assisting with maintaining HR policies and procedures, helping to ensure they remain current, effective and aligned with applicable employment legislation.
• Administering employee benefit schemes across our global locations.
• Preparing employee communications as and when required.
• Raising POs for HR-related activities.
• Participating in and providing admin support to HR projects as and when required.

Key Skills, Experiences and Attributes:

Essential:

• HR administration experience or similar
• Excellent communication and interpersonal skills
• Great organisation and attention to detail
• Ability to plan and juggle priorities, in a fast-paced, global environment
• Initiative to suggest improvements
• Ability to build positive relationships
• Discretion and integrity when handling confidential information
• Confident Microsoft office skills
• A genuine interest in people and in delivering a professional HR service

Desirable:

• HR degree or CIPD qualification (or working towards one)
• Experience with BambooHR, Onboard and/or SAP