Global Facilities Systems Coordinator

Illumina, Inc; Hartford; On-site; GBP 24,000 - 35,000; Full time

Benefits offered by this job

Private medical insurance

Company pension 10%

Summer shutdown

Job summary

Illumina is seeking a Facilities Coordinator to ensure our facilities information, systems and processes run smoothly. You will maintain records, support back-office admin, and manage multiple facilities systems across platforms like ServiceNow, Archibus, SAP EAM/Fiori and Ariba.

You will also help with purchasing processes, budget tracking, and UAT support, while reviewing SharePoint sites and coordinating with on-site vendors.

Qualifications

• Strong attention to detail and commitment to accuracy.
• Confident with Microsoft Office applications (Excel, Word, Outlook, Teams, SharePoint).
• Strong IT and systems skills with an ability to troubleshoot and improve processes.
• Ability to identify issues and contribute to problem solving and process improvement.
• Excellent organisation, prioritisation and time-management skills.

Responsibilities

• Maintain accurate electronic filing systems, records and documentation.
• Support essential back-office administration and operational processes.
• Provide support across facilities systems including ServiceNow, Team Center, SAP EAM/Fiori and Archibus.
• Support routine financial administration using tools such as Ariba and Icertis, helping with purchasing processes and budget tracking.
• Provide global support for User Acceptance Testing (UAT) and escalated risks or issues.
• Review and help improve SharePoint sites.
• Assist with on-site vendors.
• Support planning, reporting and tracking of operational activities, actions and priorities.

Skills

Attention to detail

Microsoft Office

IT proficiency

Problem solving

Time management

Multi-tasking

Independent work

Team collaboration

Adaptability

Procurement platforms

Facilities experience

Tools

ServiceNow

SharePoint

Archibus

SAP EAM/Fiori

Ariba

Icertis

Teamcenter

Job description

Illumina is seeking a Facilities Coordinator to ensure our facilities information, systems and processes run smoothly. You will maintain records, support back-office admin, and manage multiple facilities systems across platforms like ServiceNow, Archibus, SAP EAM/Fiori and Ariba.

You will also help with purchasing processes, budget tracking, and UAT support, while reviewing SharePoint sites and coordinating with on-site vendors.