Facilities Coordinator: Onsite

Illumina, Inc; Hartford; Presencial; GBP 24.000 - 35.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Private medical insurance

Company pension 10%

Summer shutdown

Descripción de la vacante

Illumina is seeking a Facilities Coordinator to ensure our facilities information, systems and processes run smoothly. You will maintain records, support back-office admin, and manage multiple facilities systems across platforms like ServiceNow, Archibus, SAP EAM/Fiori and Ariba.

You will also help with purchasing processes, budget tracking, and UAT support, while reviewing SharePoint sites and coordinating with on-site vendors.

Formación

• Strong attention to detail and commitment to accuracy.
• Confident with Microsoft Office applications (Excel, Word, Outlook, Teams, SharePoint).
• Strong IT and systems skills with an ability to troubleshoot and improve processes.
• Ability to identify issues and contribute to problem solving and process improvement.
• Excellent organisation, prioritisation and time-management skills.

Responsabilidades

• Maintain accurate electronic filing systems, records and documentation.
• Support essential back-office administration and operational processes.
• Provide support across facilities systems including ServiceNow, Team Center, SAP EAM/Fiori and Archibus.
• Support routine financial administration using tools such as Ariba and Icertis, helping with purchasing processes and budget tracking.
• Provide global support for User Acceptance Testing (UAT) and escalated risks or issues.
• Review and help improve SharePoint sites.
• Assist with on-site vendors.
• Support planning, reporting and tracking of operational activities, actions and priorities.

Conocimientos

Attention to detail

Microsoft Office

IT proficiency

Problem solving

Time management

Multi-tasking

Independent work

Team collaboration

Adaptability

Procurement platforms

Facilities experience

Herramientas

ServiceNow

SharePoint

Archibus

SAP EAM/Fiori

Ariba

Icertis

Teamcenter

Descripción del empleo

Role Overview

At the heart of this role is making sure our facilities information, systems and processes work effectively day to day. You will:

• Maintain accurate electronic filing systems, records and documentation.
• Support essential back‑office administration and operational processes.
• Provide support across facilities systems including ServiceNow, Team Center, SAP EAM/Fiori and Archibus.
• Support routine financial administration using tools such as Ariba and Icertis, helping with purchasing processes and budget tracking.
• Provide global support for User Acceptance Testing (UAT) and escalated identified risks or issues.
• Review and help improve SharePoint sites.
• Assist with on‑site vendors.
• Support the planning, reporting and tracking of operational activities, actions and priorities.

Responsibilities and systems may vary depending on business needs and reporting lines. Reasonable accommodations may be made in response to business conditions and additional responsibilities. Full training will be provided.

About the role

This is a great opportunity for someone who enjoys bringing order to complexity, working with systems and data, and helping colleagues get the accurate information they need. You'll be part of a collaborative environment where attention to detail matters, continuous improvement is encouraged, and you can grow through meaningful, hands‑on experience. You don't need to know everything on day one. We're looking for someone with strong systems capability, an eye for detail and the curiosity to keep learning and improving.

Requirements

• Strong attention to detail and a commitment to accuracy.
• Confidence using Microsoft applications, particularly Excel, Word, Outlook, Teams and SharePoint.
• Strong IT and systems skills.
• The ability to identify issues and contribute to problem solving and process improvement.
• Excellent organisation, prioritisation and time‑management skills.
• The ability to manage multiple priorities and critical deadlines, including when resources are limited.
• The confidence to work independently while also contributing as part of a team.
• A constructive, collaborative approach when working with employees, managers and cross‑functional colleagues.
• Adaptability in a fast‑moving environment, including changing demands and different time zones.
• Experience using procurement platforms such as Ariba, Icertis or similar tools, databases or other business systems would be an advantage.
• Experience within facilities, operations, engineering support, workplace services, compliance or another regulated environment would also be beneficial.

About Illumina

At Illumina, we are expanding access to genomic technology to realize health equity for billions of people around the world. Our efforts enable life‑changing discoveries that are transforming human health through the early detection and diagnosis of diseases and new treatment options for patients. Working at Illumina means being part of something bigger than yourself. Every person, in every role, has the opportunity to make a difference. Surrounded by extraordinary people, inspiring leaders, and world‑changing projects, you will do more and become more than you ever thought possible.

Every role at Illumina contributes to something bigger. Our people are connected by purpose, and meaningful work happens through collaboration across the business. Here, growth comes through experience: taking on new challenges, learning from expertise around you and looking for better ways to get things done. In this role, you'll have the opportunity to build your knowledge across systems and operations while supporting teams across EMEA. If you're organised, systems‑minded, collaborative and ready to bring your curiosity to a role where the details matter, we'd love to hear from you. Bring your curiosity and make an impact.

Salary

The estimated base salary range for the Facilities Coordinator 2 role based in United Kingdom is GBP 23,600 - 35,400. The range reflects long‑term growth in the role; therefore, most candidates are hired between the minimum and middle of the range. Placement depends on experience, skills, location, and internal equity. This salary range applies to the primary posting location listed above. Should the level or location of the role change during the hiring process, the applicable base pay range will be updated accordingly. Compensation ranges for other locations will differ to reflect local market competitiveness and will be shared with candidates if applicable during the recruitment process.

Variable Cash Programs and Equity

Additionally, all employees are eligible for one of our variable cash programs (bonus or commission) and eligible roles may receive equity as part of the compensation package.

Benefits

We offer a thoughtfully designed benefits package that supports your wellbeing, flexibility, and life beyond work‑combining globally differentiated offerings with locally tailored programs. This includes support during important life moments, flexible time off, opportunities to give back, and a weeklong company‑wide summer shutdown. In the UK, we also offer flexible benefits, a company contribution of 10% into your pension, and private medical insurance, alongside additional benefits to support you and your family.

Equal Opportunity and Inclusion

We are a company deeply rooted in belonging, promoting an inclusive environment where employees feel valued and empowered to contribute to our mission. Built on a strong foundation, Illumina has always prioritised openness, collaboration, and seeking alternative perspectives to propel innovation in genomics. We are proud to confirm a zero‑net gap in pay, regardless of gender, ethnicity, or race. We also have several Employee Resource Groups (ERG) that deliver career development experiences, increase cultural awareness, and offer opportunities to engage in social responsibility. We are proud to be an equal opportunity employer committed to providing employment opportunity regardless of sex, race, creed, color, gender, religion, marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, citizenship status, and genetic information.

Contact

Illumina