Global Export & Import Sales Specialist

Gripple Ltd; Sheffield; On-site; GBP 25,000 - 35,000; Full time

Benefits offered by this job

Share ownership

15% non-contributory pension

32 days’ holiday

Private healthcare

Job summary

Gripple Ltd invites an organised export and import sales administrator to join the internal export sales team in Sheffield. You will manage export/import administration, coordinate logistics, and ensure compliance with international trade regulations to keep orders, shipments, and documentation accurate and on time.

You will work closely with customers, freight partners, and internal departments to support efficient order processing and compliant trade activities across regions.

Qualifications

• Experience in an export, import, logistics, sales administration, or international trade role.
• Strong understanding of import and export procedures and documentation.
• Knowledge of customs compliance, tariff/commodity codes, Incoterms, and international shipping requirements.
• Experience liaising with freight forwarders, couriers, customs agents, or logistics providers.
• Confident using Microsoft Office, particularly Excel, for reporting and administration.

Responsibilities

• Processing international sales orders from order entry through to despatch and invoicing.
• Preparing, managing, and maintaining export and import documentation to support compliant international trade.
• Coordinating freight forwarder bookings and courier shipments.
• Producing shipping documentation including export certificates, certificates of origin, and certificates of conformity.
• Managing customs-related processes, including tariff/commodity codes, CPC codes, CDS authorisations, and proof of import documentation.
• Arranging and administering marine insurance for export shipments.
• Maintaining customer accounts, pricing information, lead times, and related ERP system data.
• Processing quotations, proforma invoices, credit notes, returns, and customer account updates.
• Managing intercompany order processes across multiple regions.
• Obtaining freight quotations, monitoring transit times, and maintaining freight cost reporting.
• Supporting month-end activities by preparing and reviewing sales and export transaction data.
• Monitoring and reporting on key performance indicators to support operational performance.
• Maintaining accurate job file records and ensuring all documentation is complete and up to date.
• Staying informed on changes to international trade regulations and export compliance requirements.

Skills

Export knowledge

Import knowledge

Logistics coordination

ERP systems

MS Excel

Customer service

Education

Experience in export/import role

Tools

Microsoft Dynamics 365 Finance and Operations

Job description

Gripple Ltd invites an organised export and import sales administrator to join the internal export sales team in Sheffield. You will manage export/import administration, coordinate logistics, and ensure compliance with international trade regulations to keep orders, shipments, and documentation accurate and on time.

You will work closely with customers, freight partners, and internal departments to support efficient order processing and compliant trade activities across regions.