Executive Assistant & Operations Lead (London/Europe)

Jobtailor; Greater London; On-site; GBP 38,000 - 54,000; Full time

Job summary

Jobtailor in London is seeking a proactive Executive Assistant/Office Manager to support regional leadership across London and Europe, handling calendars, correspondence, and executive tasks.

The role spans finance, HR, invoicing, onboarding, travel, proposals, and vendor registrations, in a fast-paced, international environment. You will liaise with HQ finance and oversee administrative operations for the regional team.

Qualifications

• Experience in an Executive Assistant, Chief of Staff, Office Manager, or similar operations role, ideally in a fast-growing scale-up.
• Comfort working across finance, HR, and administrative tasks.
• Strong attention to detail.
• Experience with invoicing/billing processes and basic bookkeeping; Xero preferred.
• Familiarity with UK/EU employment and HR requirements, or willingness to quickly get up to speed.
• Strong written communication skills.

Responsibilities

• Act as a trusted right hand to regional leadership and the team.
• Manage day-to-day administrative operations for the London/Europe team, including calendars, correspondence, and executive support.
• Support financial administration, including expense processing, invoice tracking, and liaison with HQ finance.
• Own regional customer invoicing: raise invoices, track payment status, chase outstanding payments, and resolve billing queries.
• Organise team travel, offsites, and team activities.
• Manage local HR requirements, including contracts, benefits administration, employment-regulation compliance, and first-line HR queries.
• Coordinate onboarding for new hires, including equipment, access, welcome logistics, and initial paperwork.
• Support commercial tender or proposal submissions.
• Support marketing with collateral, event registrations, and vendor/supplier registrations.

Skills

Executive Assistant Experience

Invoicing/Billing Processes

Attention to Detail

Highly Organised

Proactive

Discreet & Trustworthy

Strong Written Communication

Tools

Xero

Job description

Jobtailor in London is seeking a proactive Executive Assistant/Office Manager to support regional leadership across London and Europe, handling calendars, correspondence, and executive tasks.

The role spans finance, HR, invoicing, onboarding, travel, proposals, and vendor registrations, in a fast-paced, international environment. You will liaise with HQ finance and oversee administrative operations for the regional team.