Global Executive Assistant to Senior Leadership

IDEMIA; Tewkesbury; On-site; GBP 60,000 - 85,000; Full time

Job summary

IDEMIA is seeking an experienced Executive Assistant to support a senior executive in a fast-paced, international setting. You will manage an intricate calendar, coordinate international travel, and prepare executive materials, while liaising with global leaders.

This role requires discretion, strategic thinking, and a proactive mindset to anticipate needs and ensure smooth day-to-day operations in a multinational environment.

Qualifications

• Significant experience supporting senior executives (EVP, C-level) in a multinational context.
• Strong calendar and travel management skills in a fast-paced, global environment.
• Ability to prepare executive-level materials and coordinate cross-functional activities.

Responsibilities

• Manage a complex executive calendar with prioritization of meetings and commitments.
• Coordinate international travel including flights, accommodation, visas, and detailed itineraries.
• Prepare presentations, reports, agendas, and briefing materials for leadership meetings.
• Organize leadership events and executive visits with C-level stakeholders worldwide.
• Act as liaison between executive and senior stakeholders, ensuring clear communication and alignment.
• Track follow-ups on priorities, decisions, and deadlines; support approval workflows.
• Handle expenses, invoices, and other administrative processes in line with policies.
• Maintain strict confidentiality of sensitive information.

Skills

Executive support

Calendar management

Travel coordination

Presentations

Stakeholder management

Confidentiality

English proficiency

AI tools (Copilot)

Tools

Outlook

PowerPoint

Word

Excel

Teams

Job description

IDEMIA is seeking an experienced Executive Assistant to support a senior executive in a fast-paced, international setting. You will manage an intricate calendar, coordinate international travel, and prepare executive materials, while liaising with global leaders.

This role requires discretion, strategic thinking, and a proactive mindset to anticipate needs and ensure smooth day-to-day operations in a multinational environment.