Global Executive Assistant: Strategic Ops for Leaders

Aquent; Greater London; On-site; GBP 35,000 - 58,000; Full time

Benefits offered by this job

Equal opportunity employer

Global exposure

Job summary

Aquent, partnered with a global client, seeks an exceptional administrative professional to support senior leadership. This role operates at the heart of a fast-paced organization, coordinating complex schedules, travel, events, and confidential information while driving efficiency across regional teams.

You will play a pivotal role in maintaining executive presence, delivering precise administrative support, and enabling leadership to achieve strategic goals in a global context.

Qualifications

• Proven experience in an executive administrative role supporting senior leadership.
• Strong collaboration across international or cross-regional teams.
• Excellent written and verbal communication, organizational and multitasking abilities.

Responsibilities

• Maintain complex appointment schedules by planning and scheduling meetings, conferences, and videoconferences.
• Prepare detailed meeting agendas and capture accurate minutes and action items.
• Coordinate corporate travel arrangements, including flights, lodging, transportation, and itineraries.
• Lead administrative support for the office, partnering with communications on major events.
• Lead regular meetings for the administrative support community to align with priorities.
• Manage monthly expense submissions and purchase orders for teams.
• Troubleshoot basic IT issues and coordinate with IT when needed.
• Build strong relationships with administrative colleagues across the organization.
• Handle highly confidential information with discretion.
• Support visiting senior leaders and assist with onboarding of new staff.
• Provide ad hoc support to senior leaders and teams to ensure seamless operations.

Skills

Executive support

Stakeholder management

Communication

Organizational skills

Job description

Aquent, partnered with a global client, seeks an exceptional administrative professional to support senior leadership. This role operates at the heart of a fast-paced organization, coordinating complex schedules, travel, events, and confidential information while driving efficiency across regional teams.

You will play a pivotal role in maintaining executive presence, delivering precise administrative support, and enabling leadership to achieve strategic goals in a global context.