Front of House & Facilities Coordinator - Westhill

Randstad Construction and Property

Westhill

On-site

GBP 32,000 - 34,000

Full time

5 days ago

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Job summary

Randstad Construction and Property is seeking a proactive Facility Assistant for our Westhill office. You will be the welcoming face, handling front-of-house services, switchboard duties, inductions and stock management.

The role requires IT proficiency, strong communication, and experience in corporate facilities. Work hours are 8:30am–4:30pm, Monday to Friday, with the position starting ASAP and continuing until 24/12/2026.

Qualifications

Front of House experience in a corporate setting.
IT literate with MS Office knowledge.
Excellent communication and organisational skills.
NVQ/AIWFM in Front of House or Reception/Business Admin.

Responsibilities

Act as first point of contact at the reception desk for visitors, employees and contractors.
Answer the UK-wide switchboard, monitor a shared mailbox and handle daily queries.
Update inductions, conduct inductions for new starters/visitors, manage car parking records.
Triage IT/office issues and drive them to resolution.
Maintain meeting rooms, manage the booking system, check IT/VC equipment and arrange hospitality.
Oversee the mailroom, including post, couriers and distribution.
Manage stock for stationery and office consumables; control access passes.
Carry out weekly/monthly office checks; act as Fire Marshal Coordinator and report issues.
Liaise with cleaning contractors for day-to-day issues.