Front Desk & Facilities Coordinator

Randstad Construction & Property; Westhill; On-site; GBP 18,000 - 25,000; Full time

Job summary

Randstad CPE is seeking a proactive Facility Assistant for our Westhill office in Aberdeenshire. The role focuses on front-of-house excellence, visitor reception, and coordinating daily facilities tasks in a busy corporate environment.

You will manage inductions, switchboards, mail, and IT-related requests while supporting meeting room operations and health/safety procedures. This is a daytime, full-time position with an ASAP start and a fixed contract until 24/12/2026.

Qualifications

• Experience delivering Front of House services at corporate level.
• Good working knowledge of Microsoft Office applications.
• Excellent customer service and organisational abilities.
• Confident communication with people at all levels, written and verbal.
• NVQ/AIWFM or equivalent Front of House/Reception qualification.

Responsibilities

• Act as first point of contact at reception, delivering front of house service.
• Answer UK-wide switchboard and monitor shared mailbox.
• Lead site inductions for new starters and visitors; manage parking records.
• Address office/IT issues and drive resolutions.
• Maintain meeting rooms, manage bookings, and arrange hospitality.
• Oversee mailroom: post, couriers and distribution.
• Control stationery stock and replenish consumables; manage passes.
• Perform weekly/monthly office checks as Fire Marshal Coordinator.
• Liaise with cleaning contractors on day-to-day issues.

Skills

Front of House experience

IT literacy

Customer service

Communication skills

Education

NVQ / AIWFM or Front of House/Reception/Business Admin

Job description

Randstad CPE is seeking a proactive Facility Assistant for our Westhill office in Aberdeenshire. The role focuses on front-of-house excellence, visitor reception, and coordinating daily facilities tasks in a busy corporate environment.

You will manage inductions, switchboards, mail, and IT-related requests while supporting meeting room operations and health/safety procedures. This is a daytime, full-time position with an ASAP start and a fixed contract until 24/12/2026.