Corporate Front Desk & Facilities Coordinator

Randstad Construction & Property; Westhill; On-site; GBP 21,000 - 23,000; Full time

Job summary

Randstad Construction & Property is seeking a proactive Facility Assistant for their Westhill office. The role involves front-of-house duties, handling inquiries, inductions, and coordinating facilities and IT issues to ensure a smooth daily operation.

The successful candidate will have corporate front-of-house experience, strong Microsoft Office skills, and excellent customer service. This is a full-time contract position with standard office hours, based in Westhill, Aberdeenshire.

Qualifications

• Experience in Front of House at a corporate level.
• IT literate with strong knowledge of the Microsoft Office suite.
• Exceptional customer service and strong organisational skills.
• Confident in interacting with people at all levels, with clear communication.
• AIWFM or NVQ in Front of House/Reception/Business Admin.

Responsibilities

• Be the first point of contact at reception for visitors, employees and contractors.
• Answer the UK-wide switchboard, monitor mailbox, and handle day-to-day queries.
• Update site inductions and carry out inductions for new starters and visitors.
• Manage office IT issues and drive resolution.
• Ensure meeting rooms are well maintained and bookings managed; arrange hospitality.
• Run the mailroom, post, couriers and distribution.
• Control stationery stock and replenish kitchen/office consumables; manage passes.
• Perform weekly/monthly office checks; act as Fire Marshal Coordinator.
• Liaise with cleaning contractors for day-to-day issues.

Skills

Front of House experience

Microsoft Office

Verbal & written communication

Education

NVQ in Front of House/Reception/Business Admin

Tools

Microsoft Office Suite

Job description

Randstad Construction & Property is seeking a proactive Facility Assistant for their Westhill office. The role involves front-of-house duties, handling inquiries, inductions, and coordinating facilities and IT issues to ensure a smooth daily operation.

The successful candidate will have corporate front-of-house experience, strong Microsoft Office skills, and excellent customer service. This is a full-time contract position with standard office hours, based in Westhill, Aberdeenshire.