Front Desk & Office Operations Lead

Red King Resourcing; England; On-site; GBP 22,000 - 34,000; Full time

Job summary

Red King Resourcing is seeking an Office Administrator to support day-to-day workplace operations and the guest experience. You will manage front desk duties, visitor sign-ins, and building access while coordinating with facilities and security teams.

The role requires hands-on tasks, strong communication, and the ability to juggle calendars, supplies, and vendor relationships. On-site presence is expected to keep offices organized, safe, and functional.

Qualifications

• 2+ years of experience in office administration, workplace operations, facilities coordination, or a related role.
• Excellent verbal and written communication with a professional, approachable demeanor.
• Strong organizational skills and ability to manage multiple priorities with accuracy and discretion.
• Proficiency with Microsoft Office and common workplace tools (calendars, ticketing systems, inventory tracking).
• Experience in a technology product, startup, or fast-growing company environment (preferred).
• Regular on-site presence required during business hours.

Responsibilities

• Own the first impression and daily rhythm of the office experience for everyone.
• Serve as the primary point of contact for visitors, employees, vendors, and delivery partners, setting the tone for a professional, welcoming workplace.
• Manage reception coverage, visitor sign-ins, badges, and building access in coordination with physical security.
• Act as the eyes and ears of the office, spotting issues, answering questions, and ensuring smooth daily operations.
• Maintain full oversight of the physical office environment, identifying and coordinating response to needs as appropriate.
• Proactively monitor office conditions and perform basic hands-on fixes (e.g., plugging in equipment, rearranging furniture, resetting rooms).
• Maintain a polished, organized reception area, kitchens, conference rooms, storage areas, and shared spaces so they are clean, stocked, safe, and meeting-ready at all times.
• Identify when issues exceed scope and coordinate vendors or submit facilities, IT, or maintenance tickets in collaboration with Centers of Excellence (Facilities, Security, etc.).
• Ensure the office is fully stocked, organized, and operational at all times.
• Manage procurement, inventory tracking, and restocking of office supplies, equipment, food, and amenities.
• Coordinate ongoing vendor relationships for cleaning, maintenance, building operations, and other workplace services.
• Receive, log, distribute, ship, and track mail, packages, and deliveries efficiently.
• Track invoices, expenses, and local office budgets in partnership with Finance.
• Assist with scheduling, calendars, meeting setup, and conference room bookings for executives and teams.
• Support onboarding and offboarding by preparing workspaces, welcome kits, badges, access coordination and welcoming new hires.
• Help with event logistics, internal meetings, mail-outs, and essential company errands.

Skills

Front desk

Facilities coordination

Vendor coordination

Office software

Education

High school diploma or equivalent

2+ years experience in relevant roles

Tools

Microsoft Office

Job description

Red King Resourcing is seeking an Office Administrator to support day-to-day workplace operations and the guest experience. You will manage front desk duties, visitor sign-ins, and building access while coordinating with facilities and security teams.

The role requires hands-on tasks, strong communication, and the ability to juggle calendars, supplies, and vendor relationships. On-site presence is expected to keep offices organized, safe, and functional.