Front Desk & Office Operations Coordinator

Oliver; Greater London; On-site; GBP 26,000 - 29,000; Full time

Benefits offered by this job

Full training provided

Office coffee & snacks

Job summary

OLIVER in London requires a proactive Home Team Assistant to keep front-of-house running smoothly and support a broad range of facilities tasks. You will handle welcoming visitors, access control, meeting room coordination, and event logistics while maintaining records and assisting day-to-day admin work.

You’ll receive full training across all systems, with opportunities to coordinate catering, diary management, and office health and safety processes as part of a collaborative team within The

Qualifications

• Front-of-house, reception or customer-facing experience (retail, hospitality, events, or office)
• Strong organizational skills with multitasking
• Clear, confident written and verbal communication
• Proactive, takes initiative without asking
• Attention to detail in records and trackers
• Calm and solution-oriented in busy periods

Responsibilities

• Welcome clients, visitors, and employees in a warm, professional manner
• Manage office access across locations and issue/remove passes
• Coordinate meeting room bookings and visitor arrangements
• Set up and reset meeting rooms for client meetings and internal sessions
• Coordinate catering orders and provide hospitality support for events
• Support planning and logistics of office events, pitches, and socials
• Answer and direct calls and respond to emails promptly
• Provide diary management and scheduling support as needed
• Maintain accurate records and documentation
• Raise purchase orders and support day-to-day financial administration
• Process deliveries, mail, and courier services
• Keep multiple offices stocked with groceries, stationery, and supplies
• Coordinate maintenance callouts with facilities providers
• Support health and safety procedures and workplace compliance
• Assist Office Services Manager with tasks and projects

Skills

Front of house

Reception

Customer-facing

Organisation

Communication

Diary management

Tools

Office suite

Facilities software

Job description

OLIVER in London requires a proactive Home Team Assistant to keep front-of-house running smoothly and support a broad range of facilities tasks. You will handle welcoming visitors, access control, meeting room coordination, and event logistics while maintaining records and assisting day-to-day admin work.

You’ll receive full training across all systems, with opportunities to coordinate catering, diary management, and office health and safety processes as part of a collaborative team within The