Front Desk & Facilities Coordinator

Manchester Arndale; Greater London; On-site; GBP 22,000 - 29,000; Full time

Benefits offered by this job

Digital learning

Hapi app discounts

Flexible Wagestream pay

Job summary

OCS UK & Ireland is recruiting for an Office Executive to oversee front-of-house operations, visitor management, and administrative support across facilities. The role involves coordinating communications, scheduling, and ensuring a compliant, secure workplace.

You will participate in daily office duties, assist with maintenance of records, manage stock and room bookings, and support team coverage to ensure service continuity.

Qualifications

• Proven administrative or office support experience.
• Excellent communication and interpersonal skills.
• Strong organisational and time management abilities.
• High attention to detail and accuracy.

Responsibilities

• Front of House: provide a professional welcome, monitor reception, greet visitors, manage sign-in.
• Security & Access: issue/ deactivate access cards, manage passes, monthly audits, CCTV checks, and licences.
• Communications: handle calls, emails, and Teams messages; escalate queries as needed.

Skills

Administrative experience

Excellent communication

Organisational skills

Customer service

Education

GCSE or equivalent

Tools

Microsoft Office

MS Teams

Microsoft Outlook

Job description

OCS UK & Ireland is recruiting for an Office Executive to oversee front-of-house operations, visitor management, and administrative support across facilities. The role involves coordinating communications, scheduling, and ensuring a compliant, secure workplace.

You will participate in daily office duties, assist with maintenance of records, manage stock and room bookings, and support team coverage to ensure service continuity.