Front Desk & Admin Coordinator — Welcoming & Organized

Elite Personnel Ltd; Birmingham; On-site; GBP 18,000 - 23,000; Full time

Job summary

Elite Personnel Ltd in Birmingham is seeking a confident Receptionist to join their busy office environment. You will be the first point of contact, ensuring a professional and welcoming atmosphere.

You will manage calls, coordinate meeting rooms, assist with admin tasks, process post and deliveries, and support the administration team to help the business run smoothly. The role also offers opportunities to develop strong organisational and communication skills within a friendly team.

Qualifications

• Previous experience in a reception, front-of-house or office administration position.
• Excellent communication and interpersonal skills.
• A professional and friendly manner.

Responsibilities

• Provide a professional and welcoming reception service to visitors and guests.
• Manage incoming calls, direct enquiries to the appropriate person and take messages as required.
• Control visitor access and ensure company procedures are followed.
• Organise meeting room bookings and help maintain a professional meeting environment.
• Receive, sort and distribute incoming post.
• Record incoming cheques and manage outgoing post and courier arrangements.
• Keep office stationery levels under review and arranges replenishment.
• Order business cards and other office requirements.
• Support the processing of purchase invoices, including recording, scanning and distributing for approval.
• Provide general administrative assistance to colleagues across the business.
• Help maintain a tidy, professional and well-organised office environment.
• Work collaboratively with the wider administration team and provide support where needed.
• Identify opportunities to improve processes and suggest more efficient ways of working.
• Follow all company policies, including health and safety and clean desk procedures.
• Carry out other reasonable administrative duties as required by the business.

Skills

Reception experience

Front-of-house

Organisation

Communication skills

Microsoft Word

Microsoft Excel

Tools

Microsoft Word

Microsoft Excel

Job description

Elite Personnel Ltd in Birmingham is seeking a confident Receptionist to join their busy office environment. You will be the first point of contact, ensuring a professional and welcoming atmosphere.

You will manage calls, coordinate meeting rooms, assist with admin tasks, process post and deliveries, and support the administration team to help the business run smoothly. The role also offers opportunities to develop strong organisational and communication skills within a friendly team.