Front Desk & Admin Coordinator - 12-Month FTC

Confidential; England; On-site; GBP 26,000 - 28,000; Full time

Benefits offered by this job

Car parking

Occasional travel support

Job summary

Confidential in the United Kingdom is seeking an Office Assistant on a 12-month fixed-term contract to provide vital front-of-house and admin support in a busy professional environment.

You will handle reception, greet visitors, manage records, assist with events and meetings, and support teams with project tasks. The role requires proficiency in Microsoft Office, strong organisation, and discreet handling of information.

Qualifications

• Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams).
• Experience organising meetings, managing diaries, and preparing documentation.
• Strong attention to detail and high levels of organisation with the ability to prioritise competing demands.
• Good interpersonal and communication skills, both verbal and written.
• Ability to handle sensitive information discretely and support colleagues professionally.
• Familiarity with business systems such as SharePoint, CRM, or similar databases is desirable.

Responsibilities

• Delivering a professional and welcoming front-of-house experience for visitors, phone callers, and internal teams.
• Managing reception duties, including greeting guests and handling inquiries efficiently.
• Supporting various teams with administrative tasks related to projects, events, and meetings.
• Coordinating meeting room bookings, setting up facilities, and ensuring equipment is in working order.
• Maintaining accurate records, correspondence, and filing systems, including document preparation and record keeping.
• Assisting with organisation of events, including logistics and attendee communication.
• Providing general office support, including mail handling, ordering supplies, and liaising with contractors.

Skills

Microsoft Office

Meeting organisation

Attention to detail

Interpersonal skills

Discretion

SharePoint/CRM familiarity

Tools

SharePoint

CRM systems

Job description

Confidential in the United Kingdom is seeking an Office Assistant on a 12-month fixed-term contract to provide vital front-of-house and admin support in a busy professional environment.

You will handle reception, greet visitors, manage records, assist with events and meetings, and support teams with project tasks. The role requires proficiency in Microsoft Office, strong organisation, and discreet handling of information.