FM & CAFM Contract Administrator | East Grinstead

Invictus Recruitment; East Grinstead; On-site; GBP 32,000 - 39,000; Full time

Job summary

Invictus Recruitment seeks a Contract Administrator in East Grinstead to start on a temporary basis with a view to permanent. Hours are Monday to Friday, 8am–5pm, and the role is based on site in East Grinstead.

The successful candidate will handle FM-related administration, invoicing, POs, and CAFM system tasks, supporting the Contract Manager. Immediate start is preferred due to project timelines.

Qualifications

• Understanding of the FM / Building Services industry.
• Experience in a similar Contract Support role with a busy Facilities Management business.
• Customer facing/interaction experience - Regular client interaction.
• Plan and manage own workload.
• Microsoft Office365 experience (Word, Excel, Outlook etc).

Responsibilities

• Managing compliance, ensuring up-to-date and any remedial works are undertaken.
• Monthly, quarterly, and yearly reporting, including run and review WIP reports.
• Ensure Engineers PPMs and paperwork is up to date.
• Inbound/outbound telephone duties.
• Assist the Contract Manager with CAFM system as key user, including PPM records, reactive works, and reporting.
• Raise purchase requisitions/orders in line with agreed parameters/assist with invoicing.
• Arrange call outs, maintenance visits, delivery of materials and extra works within contracted SLAs.
• Other Ad-hoc administration duties as require.

Skills

FM industry knowledge

Invoices & POs

MS Office 365

Customer liaison

Tools

CAFM system

Job description

Invictus Recruitment seeks a Contract Administrator in East Grinstead to start on a temporary basis with a view to permanent. Hours are Monday to Friday, 8am–5pm, and the role is based on site in East Grinstead.

The successful candidate will handle FM-related administration, invoicing, POs, and CAFM system tasks, supporting the Contract Manager. Immediate start is preferred due to project timelines.