Contracts Administrator – Facilities FM & CAFM Expert

Artic Building Services Limited; Dartford; On-site; GBP 27,000 - 38,000; Full time

Benefits offered by this job

Sickness Scheme

Job summary

Artic Building Services Limited is seeking a Contracts Administrator to operate from our head office in Dartford, handling daily administration for recently awarded contracts. The role requires strong MS Word/Excel/Outlook skills, CAFM system experience, and the ability to coordinate engineers and subcontractors to meet service levels.

The successful candidate will manage paperwork, support the Contract Manager, and ensure accurate invoicing within required timeframes; adaptability and attention

Qualifications

• Experience in service & maintenance environments preferred but not essential.
• Experience using and understanding a CAFM system preferred.
• Able to coordinate, administrate and manage reactive and PPM works in line with contract measures.
• Adept at PPM items ensuring assets, schedule, scope of works, inclusions/exclusions are tracked in CAFM.

Responsibilities

• Provide dedicated support to the Contract Manager for all contracts and works matters.
• Upload and manage paperwork and progress updates; ensure timely invoicing.
• Coordinate, administrate and progress works to contract service levels.
• Liaise with engineers and sub‑contractors; escalate issues when needed.

Skills

Organised

Confident

Pro‑active

People skills

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

CAFM system

Job description

Artic Building Services Limited is seeking a Contracts Administrator to operate from our head office in Dartford, handling daily administration for recently awarded contracts. The role requires strong MS Word/Excel/Outlook skills, CAFM system experience, and the ability to coordinate engineers and subcontractors to meet service levels.

The successful candidate will manage paperwork, support the Contract Manager, and ensure accurate invoicing within required timeframes; adaptability and attention